Project Administrative Assistant

Work at HMC•Los Angeles, CA

21h•Hybrid

About The Position

HMC Architects is an employee-owned design firm dedicated to making a positive impact on communities through healthcare, education, and civic spaces. As a purpose-driven firm, our mission to 'design for good' guides our work. Our ownership culture fosters alignment and commitment, contributing to our success. Joining HMC means becoming an owner after one year, receiving company-provided shares at no cost, and building long-term financial growth. We also give back through our Designing Futures Foundation, supporting sustainable design and future innovators. This role provides administrative support for day-to-day office operations, including support for office leaders, managers, construction administrators, project managers, and project team members throughout a project's lifecycle. The position involves interaction with employees, clients, vendors, consultants, contractors, and office guests, fostering a climate of respect and value for teamwork. This position is located in our Los Angeles, CA office and requires 3 days in the office with the ability to work from home on Mondays and Fridays.

Requirements

High School Diploma with two (2) years college related courses preferred, or equivalent experience.
Minimum two (2) years general and administrative office experience.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
Organizational skills and ability to establish priorities, objectives, and deadlines.

Nice To Haves

Familiarity with the construction industry is desired, but not required.

Responsibilities

Welcome and assist visitors, manage the callbox, and support a positive studio experience.
Coordinate meeting logistics, including food and beverage orders, room scheduling, and setup.
Maintain kitchen operations, office cleanliness, supplies, and equipment readiness.
Handle incoming/outgoing mail, packages, printing, and courier requests.
Support Studio calendars, weekly presentations, and various team gatherings.
Serve as a point of contact for architects, clients, consultants, contractors, and project teams.
Perform project data entry, document control, routing of RFIs/submittals, and assembly of specifications.
Prepare and distribute meeting minutes, follow up on action items, and participate in project meetings.
Organize work effectively, set priorities, and meet project and department deadlines.
Provide responsive, high-quality client service and assist with other tasks as assigned.