Full-Time Project Administrative Assistant

New Corradino•Tampa, FL

1d•Onsite

About The Position

This role involves providing comprehensive administrative support to project teams, ensuring smooth operations and efficient communication. Key responsibilities include managing schedules, tracking finances, handling inquiries, and supporting new staff onboarding. The position requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage sensitive information.

Requirements

Strong organizational, multitasking, and communication skills.
Excellent written communication and attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to maintain confidentiality and handle sensitive information.
Basic math skills for reviewing invoices and quantities.
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Nice To Haves

Two (2) years of secretarial and/or clerical experience a plus
FDOT Final Estimates Level I certification a plus

Responsibilities

Manage calendars and schedule meetings for project personnel.
Assist with invoice tracking, expense reporting, and budget documentation.
Respond to internal and external inquiries with professionalism and accuracy.
Support the onboarding of new project staff, including file creation, credential requests, and orientation paperwork.
Act as a point of contact between project managers, field personnel, subcontractors, and clients.
Track outstanding items, follow up on deadlines, and keep teams informed of upcoming activities.
Assist in coordinating project meetings, including logistics setup and document distribution.
Maintain accurate logs for documents submitted, such as permits and compliance requirements.
Enter data into project management software systems such as SharePoint or similar platforms.
Perform quality checks for formatting, completeness, accuracy, and compliance with project standards.