Project Administrative Assistant
DOC•Holyoke, MA
•Hybrid
About The Position
We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through.
Requirements
- Experience supporting construction or project-based teams preferred.
- Strong organizational and communication skills.
- Comfortable working with financial systems and processing invoices.
- Proficiency in Microsoft 365 and cloud-based document management platforms.
- Ability to adapt to new technologies and systems quickly.
Nice To Haves
- Experience with Sage or Vista (or similar financial software) is a plus.
Responsibilities
- Provide administrative and financial support across multiple construction projects.
- Process invoices and assist with basic accounts payable (AP) tasks.
- Generate commitments and manage contracts and project documents.
- Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements.
- Maintain organized digital documentation using cloud-based systems.
- Communicate effectively with internal stakeholders, subcontractors, and vendors.
- Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets.
- Collect, verify, and track COIs and required endorsements/limits.
- Use Excel and email tools to track, report, and share project data.
- Contribute to a culture of urgency, attention to detail, and continuous improvement.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
