Project Administrative Assistant - Solar

Mortenson • Arcadia, FL

4d • Onsite

About The Position

Mortenson is currently seeking a Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision. This role requires the candidate to be 100% onsite and local to Arcadia, FL.

Requirements

• Minimum of 3 years administrative experience, preferably supporting a large number of team members
• Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint
• Strong working knowledge of basic office equipment
• Strong communication skills both written and verbal
• Ability to be highly organized
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status

Nice To Haves

• An associate’s degree in business or related administrative experience preferred

Responsibilities

• Perform clerical tasks and operate basic office equipment
• Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required
• File and maintain written records along with creating electronic copies for records
• Receive, sort and log all deliveries into computer database
• Prepare daily outbound deliveries
• Prepare materials for design and construction meetings
• Record and update meeting minutes for the various site meetings
• Responsible for procurement of consumable materials and office supplies
• Support Superintendent with equipment inventory tracking and organization
• Support Superintendent with the entry of craft worker timecards
• General support for the project team as needed with various day to day tasks
• Schedule, track and log all repairs and standard maintenance for the work trucks
• Provide maps and directions to any visitors, subcontractors, deliveries or new employees
• Log all applicants into the Craft Applicant Tracking Spreadsheet

Benefits

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree