Project Administration and Correspondence Lead

Parsons Corporation•USA NY (Virtual Office), NY

2d•$74,800 - $130,900

About The Position

Parsons is looking for a talented Correspondence / Project Administrator to join our team! In this role you will support the Owner’s project administration and correspondence management functions by maintaining logs, supporting documentation workflows, and coordinating routine project communications and records.

Requirements

Bachelor’s degree in business, project management, construction management, communications, or related field, or equivalent.
Experience in project administration, correspondence management, document control, or contract support.
Strong tracking, logging, and records management skills.
Strong written communication skills, including drafting routine business correspondence.
Ability to coordinate with project, commercial, and technical stakeholders.

Nice To Haves

Experience supporting owner-side project administration teams.
Familiarity with document management systems, correspondence logs, and retention requirements.
Experience on EPC, CMA, industrial, or large capital construction programs.

Responsibilities

Provide oversight and coordination of project administration activities that support the Owner’s project management and controls functions.
Assist in development and implementation of project policies, procedures, and systems applicable to the Owner’s organization, or support administration of those already in place and recommend process improvements.
Review and evaluate project contracts, agreements, and documentation to support compliance with contractual obligations.
Facilitate coordination and communication among project stakeholders.
Manage the Owner’s project correspondence system.
Maintain a correspondence log with unique reference numbers for outgoing and incoming correspondence, track response deadlines, and archive correspondence in the Owner’s document management system.
Draft routine project correspondence for the Owner’s review and approval before issuance.
Ensure correspondence is filed and retrievable in accordance with the Owner’s record retention policies.