Project Accounting Specialist - Telecom

LJA•Houston, TX

About The Position

As a Project Accounting Specialist at LJA Accounting, you will provide accounting and administrative support for the day-to-day activities of Project Managers. The role includes project setup and maintenance; client invoicing; preparation of detailed spreadsheet invoices and supporting documentation; and reporting on projects, billing, accounts receivable, and other matters. You will work with Project Managers and the Collections group to address outstanding accounts receivable, analyze revenue and job costs, and monitor sub-consultants for contract and insurance compliance and payment status. Additional duties include reviewing and coding accounts payable, entering invoices as needed—with particular attention to timely and accurate processing of Independent Contractor invoices—archiving project and contract documents, collaborating with project managers, administrative support, and management, and completing special projects assigned by a supervisor or manager.

Requirements

At least 2 years of experience in a billing position.
Intermediate-level experience using Excel and Microsoft Office.

Nice To Haves

An associate or bachelor's degree in accounting, finance, or business administration is preferred.
Experience billing public or government clients.
Experience with ERP project-based accounting systems such as Deltek, Clearview/InFocus, or BST Global.
Experience submitting invoices via client portals.
Experience in the engineering or construction industry.

Responsibilities

Set up and maintain projects.
Invoice clients weekly or monthly using lump-sum, time-and-material, and percentage-of-completion methods, with a strong emphasis on fixed-rate schedules.
Prepare spreadsheet invoices with detailed supporting documentation, including detailed timesheets.
Provide project, billing, accounts receivable, and other miscellaneous reports as needed.
Assist Project Managers and the Collections group in resolving outstanding accounts receivable issues.
Analyze revenue and job costs.
Monitor sub-consultants, including reviewing contracts and insurance certificates for compliance with company policies and procedures and tracking payment status.
Review accounts payable, code transactions, and enter items as needed, with a significant focus on timely and accurate processing of Independent Contractor invoices.
Archive documents related to projects and client and sub-consultant contracts.
Work directly with project managers, administrative support, and management.
Complete special projects as requested by a supervisor or manager.