Project Accounting Specialist

Gulf Copper LLC•Galveston, TX

6d•Onsite

About The Position

This position is responsible for various project accounting duties, including setting up projects in CRM and ERP systems, managing project documentation, coordinating with other facilities, assisting with project reporting and cost reviews, processing customer billings and revenue, and assisting with cash flow forecasts. The role requires strong computer literacy, excellent communication and interpersonal skills, and the ability to function under pressure and meet deadlines.

Requirements

High school education or equivalent
Five years of billing, accounting or equivalent experience required.
Computer literate, including advanced skills using Microsoft office (Word, Excel, Outlook) and experience with accounting software.
Excellent interpersonal and communication skills.
High performance and a strong team player.
Commitment to company values.
Ability to function under pressure in a fast-paced environment.
Ability to meet deadlines.

Nice To Haves

Some college courses in business, Accounting or Finance are preferred.
Billing or accounting experience in an environment that uses Job Cost Accounting preferred.

Responsibilities

Assign project numbers for new entries in Customer Relationship Management (“CRM”), set up project number and open SharePoint site. Send the project number and link to the SharePoint site to the Project Manager.
Obtain Sales Tax Exemption certificates for new customers or vessels.
Open/close projects in the Jamis Prime ERP system (“Prime”) and maintain project documentation including customer purchase orders, prejob budgets, etc.
Set up project budgets in Prime and run the Cost Summary Report to confirm that budgets were set up correctly. Continually update project budgets as work scopes are added or revised.
Coordinate with other facilities for shared projects, including confirming item set-up and budgets.
Assist Project Managers with ongoing project reporting, cost review and cost correction, including preparing Earned Value Reports for fixed price projects.
Monitor actual costs compared to budgeted costs and notify the Project Managers of any potential issues.
Respond to customer requests for additional information.
Attend project meetings with project managers and customers as needed.
Process customer billings using Prime and Microsoft Excel. For Time & Material (T&M) and Cost-Plus projects, accumulate all supporting documentation (signed timesheets, etc.) to attach to the customer invoice. File the customer billing along with appropriate backup in SharePoint & Prime.
Process revenue for month end and document revenue calculations.
Contact customers to collect outstanding invoices and assist with customer questions.
Attend the weekly collections meeting to update management on the status of unpaid invoices.
Assist in the preparation and update of Project Cash Flow forecasts.
Perform other duties as assigned.