Project Accounting Manager - San Francisco
About The Position
HOK is seeking a Project Accounting Manager for their collaborative accounting team in San Francisco. This role is crucial for ensuring the financial health of projects and managing project accounting staff. The position involves overseeing the project accounting function, developing procedures, supervising the team, and providing guidance and training. Responsibilities include reviewing and approving consultant bills, performing internal audits of fee recognition, auditing project financial performance, and answering inquiries from staff and vendors. The role also acts as a Sr. Project Accountant, preparing monthly invoices, budgets, and reports, setting up and maintaining projects in the accounting system, tracking budget data, coding and inputting invoices, and following up on accounts receivable. The Project Accounting Manager will also review project contracts, analyze cost reports, and collaborate with the Finance Director and Project Managers to review project status, earnings, costs, and cash flow. A key aspect of the role is understanding revenue recognition within the accounting system and assisting with monthly earnings analysis. The position requires independent research and resolution of financial issues. Additionally, the role involves staff development, acting as a mentor, conducting staff evaluations, participating in interviews and recruiting, and potentially educating non-financial staff on accounting procedures. The role also emphasizes personal responsibility for fostering a green workplace through sustainable practices.
Requirements
- Knowledge of accounting and finance principles and practices, and the analysis and reporting of financial-related reports.
- Advanced knowledge of project accounting concepts and practices.
- Proficiency in MS Office, including Word, Excel and Outlook.
- Proficiency in Deltek VantagePoint or similar project accounting software required.
- Ability to communicate effectively, both verbally and in writing.
- Ability to work independently and within a team environment.
- Bachelor’s degree in accounting and 5 plus years project accounting experience; or an equivalent of education and experience required.
- Supervisory experience required.
Nice To Haves
- Accounting experience in an architectural firm and/or project accounting experience preferred.
Responsibilities
- Oversees the project accounting function of the department.
- Develops procedures and supervises project accounting team.
- Provides guidance and training in the proper procedures of project accounting.
- Reviews and approves consultant bills for payment.
- Provides internal audit of fee recognition on projects.
- Audits select projects for financial performance.
- Answers inquiries from staff and vendors.
- Prepares monthly invoices, budgets and project management reports.
- Provides accurate and timely accounting, reporting and project information for assigned projects.
- Sets up and maintains projects on an in-house accounting system according to contract terms.
- Tracks and inputs budget data for assigned projects.
- Prepares, codes and inputs project invoices.
- Answers inquiries from staff, vendors or clients, and communicates financial information to project managers.
- Maintains accounting files.
- Makes calls to clients to follow up on accounts receivable.
- Inputs and posts consultant invoices, communicates with consultants and organizes their payments.
- Reviews project contracts and additional service requests to understand the financial requirements on each project.
- Analyzes project cost reports and meets frequently with the Finance Director and Project Managers to review status of projects for invoicing, profitability, earnings, costs, and cash flow.
- Understands how projects earn revenue in the accounting system and assists the Finance Director monthly in analyzing and recording monthly project earnings.
- Works independently to research and resolve financial issues.
- Acts as mentor by coaching and motivating teams and individuals; fostering an environment of mutual respect and trust among members of the group as it grows and develops.
- Prepares and delivers staff evaluations; contributes to performance development, compensation decision-making and allocation processes of department.
- Participates in interviews and recruiting of professional staff.
- May educate and/or guide non-financial staff on accounting procedures.
- Takes personal responsibility for fostering a green workplace through sustainable work practices.
Benefits
- 10 paid holidays (including 2 floating holidays)
- a minimum of 4 weeks of paid time off with a cash out option
- comprehensive medical, dental, and vision coverage
- free mental wellness resources
- life and AD&D coverage
- short and long-term disability benefits
- 4 weeks of paid parental leave
- fertility coverage
- matching contributions to our 401(K) plan which includes a well-rounded investment menu as well as free guidance on retirement planning
- financial support and study prep for licensure exams
- CEU credit opportunities
- mentorship programs
- paid professional memberships
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What This Job Offers
Job Type
Full-time
Career Level
Manager
