Project Accounting Manager
About The Position
PBK is seeking an experienced Project Accounting Manager to lead, train, and support the project accounting team while overseeing the financial health and budget performance of architectural projects. This role ensures accurate, consistent project accounting and billing practices and partners closely with Project Managers and leadership to support successful project delivery. Your Impact: Team Leadership & Training Lead, mentor, and train the project accounting team to ensure consistent application of firm standards and best practices Provide onboarding, coaching, and ongoing support for project accounting staff Serve as a subject matter expert for complex project accounting and billing questions Promote collaboration and consistency across offices and teams Project Accounting & Billing Oversight Oversee the full project accounting lifecycle from project setup through closeout Review monthly client billings, including AIA billing, percentage of construction billing, lump sum, time & materials, and reimbursables Ensure billings align with contract terms, budgets, and firm procedures Review consultant invoices for budget and policy compliance Project Financial Health & Budget Performance Periodically review project financial health, including fee utilization, labor tracking, and performance to approved budgets Support Project Managers in understanding project financial status and budget alignment Assist with resolving budget variances and billing issues Quality Control & Consistency Establish and maintain consistent project accounting, billing, and reporting practices across projects and offices Perform quality reviews of project financial reports and billing documentation Support month-end close activities related to project accounting Collaboration with Project Teams Partner with Project Managers to support project setup, billing schedules, and contract requirements Provide guidance to PMs on project accounting processes and Deltek Vantagepoint usage Serve as a liaison between project teams and accounting to ensure clear communication Systems & Process Improvement Lead project accounting training and best practices within Deltek Vantagepoint Assist in documenting, refining, and improving project accounting procedures and workflows Support system enhancements related to project accounting and billing
Requirements
- Bachelor’s degree in Accounting, Finance, or related field
- 7+ years of project accounting experience in an architectural or engineering firm
- Strong working knowledge of architectural project billing, WIP accounting, and budget management
- Advanced proficiency with Deltek Vantagepoint
- Excellent communication and organizational skills
Nice To Haves
- Experience supporting multi-office or national A/E firms
- Experience developing and training teams
Responsibilities
- Lead, mentor, and train the project accounting team
- Provide onboarding, coaching, and ongoing support for project accounting staff
- Serve as a subject matter expert for complex project accounting and billing questions
- Promote collaboration and consistency across offices and teams
- Oversee the full project accounting lifecycle from project setup through closeout
- Review monthly client billings
- Ensure billings align with contract terms, budgets, and firm procedures
- Review consultant invoices for budget and policy compliance
- Periodically review project financial health
- Support Project Managers in understanding project financial status and budget alignment
- Assist with resolving budget variances and billing issues
- Establish and maintain consistent project accounting, billing, and reporting practices across projects and offices
- Perform quality reviews of project financial reports and billing documentation
- Support month-end close activities related to project accounting
- Partner with Project Managers to support project setup, billing schedules, and contract requirements
- Provide guidance to PMs on project accounting processes and Deltek Vantagepoint usage
- Serve as a liaison between project teams and accounting to ensure clear communication
- Lead project accounting training and best practices within Deltek Vantagepoint
- Assist in documenting, refining, and improving project accounting procedures and workflows
- Support system enhancements related to project accounting and billing
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Number of Employees
1,001-5,000 employees
