Project Accounting Manager

PBK•St. Petersburg, FL

7d•Hybrid

About The Position

PBK is seeking an experienced Project Accounting Manager to lead, train, and support the project accounting team while overseeing the financial health and budget performance of architectural projects. This role ensures accurate, consistent project accounting and billing practices and partners closely with Project Managers and leadership to support successful project delivery. Your Impact: Team Leadership & Training Lead, mentor, and train the project accounting team to ensure consistent application of firm standards and best practices Provide onboarding, coaching, and ongoing support for project accounting staff Serve as a subject matter expert for complex project accounting and billing questions Promote collaboration and consistency across offices and teams Project Accounting & Billing Oversight Oversee the full project accounting lifecycle from project setup through closeout Review monthly client billings, including AIA billing, percentage of construction billing, lump sum, time & materials, and reimbursables Ensure billings align with contract terms, budgets, and firm procedures Review consultant invoices for budget and policy compliance Project Financial Health & Budget Performance Periodically review project financial health, including fee utilization, labor tracking, and performance to approved budgets Support Project Managers in understanding project financial status and budget alignment Assist with resolving budget variances and billing issues Quality Control & Consistency Establish and maintain consistent project accounting, billing, and reporting practices across projects and offices Perform quality reviews of project financial reports and billing documentation Support month-end close activities related to project accounting Collaboration with Project Teams Partner with Project Managers to support project setup, billing schedules, and contract requirements Provide guidance to PMs on project accounting processes and Deltek Vantagepoint usage Serve as a liaison between project teams and accounting to ensure clear communication Systems & Process Improvement Lead project accounting training and best practices within Deltek Vantagepoint Assist in documenting, refining, and improving project accounting procedures and workflows Support system enhancements related to project accounting and billing Here's What You'll Need: Bachelor’s degree in Accounting, Finance, or related field 7+ years of project accounting experience in an architectural or engineering firm Strong working knowledge of architectural project billing, WIP accounting, and budget management Advanced proficiency with Deltek Vantagepoint Excellent communication and organizational skills Here's How You'll Stand Out: Experience supporting multi-office or national A/E firms Experience developing and training teams At PBK, the most accomplished and passionate architects, engineers, and thought leaders are working together to shape the future. We encourage our team to adopt an entrepreneurial approach to professional growth; there are no limits to what one can do or become at PBK. Our culture empowers our people to explore their interests, try new things, and create their own path to success – however they may define it. We recognize the value of work-life balance and believe in rewarding our employees’ hard work. We offer alternative work scheduling to allow employees greater flexibility, monthly happy hours and regular team outings, additional time off between Christmas and New Year’s, an Employee Assistance Program that supports each individual’s needs, and so much more! Additional PTO between Christmas and New Years Your birthday off Community involvement through recreation & service Hybrid schedule & remote work options Flexible "dress for your day" policy Paid parental leave for birth or adoption Firm covers employee healthcare premiums 401(k) program Costco / Sam's Club membership $4,000 license bonus Dynamic company with quick advancement Online professional licensure exam prep library Opportunities to work on a variety of project types Weekly continuing education lunch & learn sessions

Requirements

Bachelor’s degree in Accounting, Finance, or related field
7+ years of project accounting experience in an architectural or engineering firm
Strong working knowledge of architectural project billing, WIP accounting, and budget management
Advanced proficiency with Deltek Vantagepoint
Excellent communication and organizational skills

Nice To Haves

Experience supporting multi-office or national A/E firms
Experience developing and training teams

Responsibilities

Lead, mentor, and train the project accounting team to ensure consistent application of firm standards and best practices
Provide onboarding, coaching, and ongoing support for project accounting staff
Serve as a subject matter expert for complex project accounting and billing questions
Promote collaboration and consistency across offices and teams
Oversee the full project accounting lifecycle from project setup through closeout
Review monthly client billings, including AIA billing, percentage of construction billing, lump sum, time & materials, and reimbursables
Ensure billings align with contract terms, budgets, and firm procedures
Review consultant invoices for budget and policy compliance
Periodically review project financial health, including fee utilization, labor tracking, and performance to approved budgets
Support Project Managers in understanding project financial status and budget alignment
Assist with resolving budget variances and billing issues
Establish and maintain consistent project accounting, billing, and reporting practices across projects and offices
Perform quality reviews of project financial reports and billing documentation
Support month-end close activities related to project accounting
Partner with Project Managers to support project setup, billing schedules, and contract requirements
Provide guidance to PMs on project accounting processes and Deltek Vantagepoint usage
Serve as a liaison between project teams and accounting to ensure clear communication
Lead project accounting training and best practices within Deltek Vantagepoint
Assist in documenting, refining, and improving project accounting procedures and workflows
Support system enhancements related to project accounting and billing