Project Accountant

DLB Associates

25d•Remote

About The Position

The Project Accountant will have the opportunity to work collaboratively with professional services and operations staff. This role is part of the Accounting Team and partners closely with Project Management to perform advanced project accounting activities throughout the project lifecycle in compliance with GAAP, contractual requirements, and company policy. The Project Accountant will perform complex project accounting functions, ensuring data integrity within the ERP system (Deltek Vantagepoint) and compliance with GAAP and internal controls. This position operates with a high degree of independence, exercising discretion and professional judgment on individual work assignments and may serve as a lead on projects or initiatives of moderate complexity. DLB has experienced rapid, sustained growth; success in this role requires a proactive, solutions-oriented mindset, continuous improvement focus, and the initiative to anticipate issues, close gaps, and meet company and client deadlines. The Project Accountant will communicate and operate in alignment with organizational goals and values, as well as departmental objectives.

Requirements

Advanced understanding of project accounting, billing projections and contract administration
Proficiency with Microsoft 365 (Excel, Outlook, Word, Teams), including advanced Excel functionality
Experience with an ERP or project accounting platform (Deltek Vantagepoint preferred)
Basic understanding of debits/credits, percentage of completion concepts, and billing schedules
Ability to work effectively in a fully remote environment with strong communication, organizational, and time-management skills in a distraction-free workspace
Clear written and verbal communication skills; comfortable supporting remote colleagues via Teams and e mail
Demonstrated ability to identify issues, evaluate alternatives, and implement effective solutions
Ability to prepare, maintain, and analyze accurate financial records, reports, and documentation
Ability to work independently with minimal supervision and collaboratively within a team environment
Strong attention to detail and ability to deadlines
Organizational skills, with the ability to manage multiple priorities simultaneously
Associate degree in accounting or related field
Minimum of five (5) years of experience in project accounting or a closely related role
ERP / billing software experience (Vantagepoint a plus)

Responsibilities

Create new projects, enter purchase orders (POs) and change orders (COs) in the ERP system based on approved request forms
Verify contract terms, task codes, billing rates and funding limits are accurately established
Provide subject-matter expertise and guidance on project initiation in ERP system
Review project financial documents and provide data to project managers on project performance
Support project managers throughout the project lifecycle including project setup, billing, closeout, etc.
Partner with project managers to monitor invoice status and proactively follow up as necessary
Collaborate with billing specialists to ensure accurate, compliant, and timely billing
Lead weekly coordination meetings with project managers to address open items, reporting needs, and ERP-related questions
Coordinate and collect all required documentation for new clients and subcontractors, including but not limited to NDA, COI, ACH info, W9, billing forms, and related compliance materials
Maintain complete and well-organized contract administration files on the network and in the accounting system
Ensure ongoing project data accuracy through regular audits, reconciliations, and exception reporting
Ensure conformance to internal policies and recommend updates or enhancements as needed
Prepare, generate, and submit client billings in accordance with contractual terms, submission requirements, and organization standards
Research and resolve invoicing discrepancies, implementing corrections or adjustments as required
Monitor cash receipts and ensure proper application to outstanding invoices
Serve as ERP power evaluating existing workflows and recommending automation or efficiency improvements
Identify and drive project accounting process improvements and in collaboration with Software Engineers and Business & Financial Analysts to implement
Assist with year end audit support, including retrieval of invoices, contracts, and supporting documentation
Respond to ad hoc requests from project accountants, project managers, and leadership
Participate in training to expand accounting, ERP, and systems knowledge
Attend company and client meetings as required
Cross-train to provide support to other Project Accounting and Finance team members
Completion of Assigned Tasks and Deliverables on Time and on Budget
Performs other related duties as assigned

Benefits

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment