Project Accountant

Holt Construction Corp•New York, NY

About The Position

The Project Accountant is mainly responsible for assisting and supporting the project team by reconciling and maintaining complete and accurate project accounting records. The Project Accountant is also depended upon to provide timely and accurate financial information to project stakeholders including clients, subcontractors, vendors, the project team, and management.

Requirements

Bachelor’s Degree in Accounting or related field or an equivalent combination of education, training and/or experience
5+ years of experience in Project Accounting
Proficiency with computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint). Viewpoint/Vista, Procore or Textura is a plus
Understand basic accounting principles i.e., journal entries, general ledger, etc.
Effective verbal and written communication skills
Strong interpersonal skills needed to communicate with multiple participants, at all levels, involved with a construction project (clients, subcontractors, vendors, project team)
Excellent organizational and time management skills
Ability to maintain discretion with confidential /proprietary information
Ability to prioritize assignments and meet critical deadlines
Ability to multi-task and meet deadlines

Nice To Haves

Viewpoint/Vista, Procore or Textura is a plus

Responsibilities

Attend project kick-off meeting. Review client contract for all pertinent financial information and note items, as required
Attend monthly accounting staff meetings. Complete all duties in compliance with the month-end schedule
Work on site with project management team (conditions permitting)
Prepare monthly requisition for Project Managers’ review. This includes all costs for the month, subcontractor invoices, insurance, and all applicable taxes.
Obtain the contract SOV and budget for review with Estimating and Project Management to properly assign phase codes and enter original budget into the accounting system
Set up appropriate billing template for client billings, use the industry standard AIA format or client specific format, when warranted
Escalate issues that may require further review and/or approval timely to ensure prompt resolution
Review monthly and reconcile as required: Owner change order requests, as prepared by project management. Update, and post as required
Subcontracts and subcontractor change orders and submissions. Verify established billing rates for all subs
Confirm receipt of all invoices by reviewing statements and inquire with subcontractors prior to month’s close, for any missing invoices.
Check invoicing forms and subcontractor progress for payment of all invoices. Follow up with client regarding project billings and payment status. Document delinquent receivable statuses weekly
Make sure all insurance, sales and use tax rates are current and accurately reflected on all invoices for client, subcontractors, and vendors
Compare cost and billings to date to ensure job is billed timely and properly. Identify and report any other variances to project management and accounting teams.
Work closely with Project Management to assist with the following: Update and balance all cost reports for financial projection and status reports monthly
Review budget adjustments before posting
Track budget and allowance expenditures
Close-out procedures. Ensure that all costs have been received, processed, and included in the final billing
Review all financial reports and provide documentation to support final project closeout
Alert Project Management and Accounting Teams as follows: Any instances that impede project billings
Any unaddressed, unresolved change orders both subcontractor and client related
Any instances that prevent close out documentation from being obtained
Any issues that may hinder the close-out process
Respond to project vendors requesting payment status and other inquiries from project management team
Stay current on industry standards for project accounting
Other duties as assigned