Project Accountant

MEI Rigging & Crating•Columbus, OH

1d•Onsite

About The Position

The Project Accountant – National Accounts oversees and performs accounting and billing functions for the Logistics Department and National Accounts portfolio. The role partners with Regional Accounting leadership and cross-functional teams to ensure accurate financial processing, compliance with corporate policies, and timely reporting. Responsibilities support the financial integrity of logistics operations and national account billing through invoice processing, reconciliations, accruals, customer billing, and accounts receivable coordination. The position operates with a high degree of independence while supporting corporate strategic and operational objectives. The role is based in an in-office, temperature-controlled environment in Columbus, Ohio, with a Monday–Friday schedule from 8:00 a.m. to 4:30 p.m. Overtime may be required based on business needs.

Requirements

High school diploma or GED and some post-secondary coursework, or a combination of education and experience demonstrating a strong understanding of accounting principles.
Minimum of 3 years of accounting experience.
Minimum of 2 years of experience working with accounting systems.
Strong Excel skills and intermediate knowledge of MS Office.
Strong computer skills and comfort using various accounting systems and customer portals.
Detail-oriented and analytical, with critical-thinking skills.
Self-directed and self-motivated; able to manage time efficiently and work under time constraints.
Excellent interpersonal communication, project management, and research skills.
Experience supporting or explaining complex billing processes to internal teams or customers.
Ability to collaborate with staff at all levels and across disciplines and to professionally assist internal and external customers.
Ability to work in a high-functioning team environment and demonstrate honesty, integrity, and professionalism.

Nice To Haves

Construction knowledge.
Experience with progress billing and AIA pay applications.
Construction and/or industrial accounting experience.
Project accounting and job costing knowledge.
Knowledge of customer CCIP, ROCIP, or similar setup.
Experience with Microsoft Dynamics 365 or another ERP.

Responsibilities

Collaborate with the Regional Director of Accounting – Logistics & National Accounts to review job packets for accuracy and completeness before customer billing.
Prepare, invoice, and reconcile national accounts storage activity at month-end.
Process and reconcile logistics billing, including AIA invoices.
Review, track, and process lien waivers and releases.
Ensure consistency and accuracy between D365 billing and customer portal invoicing.
Coordinate with the Logistics team regarding purchasing documentation and vendor invoice accuracy.
Partner with the Regional Accounting Director and Corporate Accounts Payable to support accurate, timely vendor invoice processing.
Review, validate, and submit vendor invoices to Corporate AP for payment within established timelines.
Maintain and track customer damage documentation, including payments, release forms, and status updates.
Coordinate new vendor setup, including required documentation, MEI credit approvals, insurance verification, and 1099-MISC compliance.
Reconcile and maintain employee credit card transactions and supporting documentation in accordance with corporate policies.
Research, communicate, and proactively resolve vendor discrepancies.
Ensure accurate general ledger coding, location assignment, and documentation of adjustments.
Monitor, track, and resolve open purchase orders in accordance with corporate purchasing policies and procedures.
Identify and highlight trends that may lead to cost savings.
Assist with month-end close activities, including preparing and reviewing expense accruals.
Support reconciliations to ensure financial accuracy and completeness for logistics and national accounts.
Maintain accurate records to support audit and internal control requirements.
Partner with Corporate Accounts Receivable and Regional Accounting leadership to review AR aging and initiate collection activities as needed.
Maintain customer account files, billing records, and supporting documentation.
Ensure customer invoices are properly processed and delivered, retaining job files and invoice documentation in accordance with corporate policy.
Prepare, maintain, and retrieve complete backup documentation for internal and external audit requests related to accounts receivable, billing, and cash application.
Process cash receipts in compliance with corporate policy, including merchant processing of AR credit card payments.
Maintain safety awareness for oneself and others at the job site, work effectively in a team, and deliver professional, high-quality customer service.