Project Accountant

NBS • Temecula, CA

1d • Remote

About The Position

The Accountant is responsible for executing day-to-day accounting functions with a primary focus on project-based invoicing, accounts payable, cost tracking, and revenue recognition support. This role manages the full billing cycle in accordance with contract terms, processes vendor invoices and subcontractor payments, reconciles project costs, and assists with month-end close activities. The Project Accountant works closely with project managers to ensure accurate financial data, timely invoicing, and proper expense allocation while maintaining compliance with company policies and GAAP.

Requirements

• Working knowledge of GAAP, revenue recognition principles, and project-based accounting practices
• Experience managing large data sets
• Experience with project billing methodologies
• Proficiency in NetSuite (including project setup, billing, reporting, and general ledger functions)
• Strong understanding of accounts payable processes, invoice coding, and vendor management
• Ability to review and interpret client contracts for billing and compliance requirements
• Strong reconciliation skills with attention to detail and accuracy
• Proficient in Microsoft Excel, including pivot tables, lookups, and data analysis
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Strong organizational and documentation skills
• Effective written and verbal communication skills with the ability to collaborate cross-functionally

Responsibilities

• Project Billing and Invoicing Prepare and process project invoices including time-and-materials, fixed-fee, milestone, and progress billings.
• Review contracts to ensure billing aligns with client terms and approved budgets.
• Track unbilled revenue, monitor aging of receivables, and assist with resolving billing discrepancies.
• Accounts Payable Processing Review, code, and process vendor and subcontractor invoices with accurate project and general ledger allocation.
• Ensure timely payment in accordance with company policy and contract terms.
• Reconcile vendor statements, resolve discrepancies, and maintain proper documentation and approval workflows.
• Project Cost Tracking and Reconciliation Record and reconcile project-related costs including labor, expenses, and subcontractor charges.
• Monitor project budgets versus actuals and identify discrepancies for review.
• Support accurate revenue recognition by ensuring project financial data is complete and properly classified.
• Month-End Close and Financial Support Assist with month-end close activities including journal entries, account reconciliations, accrued revenue schedules, and reporting.
• Maintain supporting documentation for project accounting and support audit requests as needed.

Benefits

• Employee Stock Ownership Program – 100% Employee Owned
• 401k Plan with a generous employer match
• Medical and Dental Insurance coverage is paid in full for the employee.
• Paid Vacation, Sick, Holidays, and Volunteer time.
• Life insurance covering the employee in the sum of $ 100,000, is paid in full by NBS.
• Short- and long-term disability insurance for the employee is paid in full by NBS.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees