Project Accountant

MAPC•Boston, MA

5d•Hybrid

About The Position

The Metropolitan Area Planning Council (MAPC) seeks candidates for the position of Project Accountant. The Project Accountant is primarily responsible for overseeing project accounting for MAPC and ensuring accurate, compliant, and timely financial processing. This role supports Project Managers and Directors by providing timely and reliable financial information through close monitoring of project budgets and the closeout of assigned grants and projects. Serving as a subject-matter expert in Deltek project accounting and workflows, the Project Accountant also supports the billing process for the Homeland Security, HMCC (Health & Medical Coordinating Coalition), Shannon Grant, and Public Health departments by monitoring and validating all related billings and activities. In addition, this position plays a key role in the agency’s contract execution process by reviewing, recording, and signing off on Blue Sheets; establishing new project codes for executed contracts; and updating project and overhead codes in Deltek to align with fiscal year-end requirements. This position plays an important role in financial analysis involving labor costs and pass through direct expenses for various state and federal contracts. About MAPC: MAPC is the Regional Planning Agency (RPA) serving the people who live and work in metropolitan Boston. Our strategic priorities are sustainable development and preservation, advancing equity in the region, collaboration across municipal lines, and developing a climate-friendly and resilient region. We are guided by our regional plan, MetroCommon2050: Shaping the Region Together. MAPC’s staff includes approximately 120 full-time employees located in downtown Boston in a transit-accessible and bike-friendly office. MAPC has a hybrid schedule, combining time in the office with remote work. Employees must reside within a commutable distance from MAPC’s Boston office. MAPC strongly supports the professional development of each staff person, believing their growth to be consistent with the best interests of MAPC and the region. We encourage all our staff to develop new ideas to make MAPC’s planning and policy work more relevant and impactful, and to adapt to changing times. This is an opportunity to work in a dynamic, interdisciplinary, and innovative environment with professionals who are committed to building a more sustainable and equitable future for everyone who lives and works in Greater Boston. For more information about MAPC or MetroCommon2050 , please visit www.mapc.org About the Department: The Finance Department, a team of seven under the Chief Financial Officer (CFO), supports MAPC’s mission through strong financial stewardship, transparency, and accountability. We manage budgeting, accounting, a diverse portfolio of federal, state, foundation, and local grants, project finance, payroll support, financial reporting, and internal controls, ensuring resources are used effectively in support of MAPC’s regional impact.

Requirements

Bachelor’s degree in accounting, finance, or related field (or equivalent experience)
At least 5 years of experience in Project Accounting, Grants Management, or Accounts Payable
Strong knowledge of project and grant accounting principles
Experience with accounting systems (Deltek preferred)
Ability to interpret financial data and communicate findings to non-finance staff
High attention to detail and strong internal control mindset
Strong analytical skills
Ability to manage multiple deadlines in a cyclical processing environment
Strong interpersonal skills and patience when training or supporting staff
Candidates must have legal authorization to work in the USA
A valid driver's license and/or the ability to arrange transportation to meetings in different parts of the region.

Nice To Haves

Experience with complex accounting systems used to manage job or project accounting and ensure compliance with government funding requirements.

Responsibilities

Update Deltek with project codes & overhead codes as needed to comply with fiscal year end changes
Monitor project and grant budgets to identify variances, funding risks, and closeout issues
Validate grant billing accuracy and supporting documentation for state and federal programs
Support timely project closeout in coordination with Project Managers and Finance leadership
Provide support to project management in the billing/invoicing process for Homeland Security, HMCC, and the Shannon Grant (reviewing Purchase Orders, combining billing packages, and keeping track of Vendor Web approved payments to be made to MAPC) to initiate payments to third party vendors on time
Provide financial analysis for certain state and federal grants
Review, record, and upload contract information into Deltek after contracts have been approved and signed
Support project managers with creating project codes and project budgets
Run and analyze monthly contract reports to be presented to officers
Other duties as assigned
Evening events, occasional weekend events, and local travel are a responsibility for this position.