Project Accountant

MSA Professional Services, Inc. • Madison, WI

11h • Hybrid

About The Position

MSA Professional Services is seeking a detail-oriented Project Accountant to support the financial management of projects across their full lifecycle. This role plays a critical part in ensuring project financial health through accurate invoicing, contract administration, and collaboration with project teams. You will partner closely with Project Managers and internal stakeholders to monitor budgets, manage billing, and maintain compliance with contract terms. This role can be out of any of our WI, IL, IA or MN offices and is either onsite, remote or hybrid. MSA specializes in the sustainable development of communities and is proud to be 100% employee owned. With roots reaching back to 1919, MSA has grown from a rural land survey company into a multidisciplinary network of nearly 550 engineers, architects, planners, funding experts, surveyors, GIS experts, environmental scientists, and more who are committed to making communities better places to live, work, and play. Come join the ownership team here!

Requirements

• Associate degree with 2–3 years of accounting experience, or a Bachelor’s degree in Accounting, Finance, or related field.
• Prior experience in the architecture, engineering, or professional services industry is highly desirable.
• Previous billing experience is desired.
• Strong proficiency in Microsoft Excel and general ledger accounting; experience with AEC360 Microsoft Dynamics F&O preferred.
• Familiarity with Earned Value Management principles is a plus.
• Excellent communication, problem-solving, and organizational skills.
• Ability to manage multiple priorities with accuracy, handle confidential information, and collaborate across teams.
• This position requires you to have authorization to work in the United States for any employer. We will not provide sponsorship for this position

Nice To Haves

• Detail-oriented and highly organized with strong follow-through
• Comfortable working in a project-driven environment
• Proactive communicator who collaborates effectively across teams
• Demonstrates strong critical thinking and sound judgment

Responsibilities

• Create accurate client invoices in alignment with contract terms and billing schedules
• Monitor project budgets, funding, and financial performance
• Process labor and expense adjustments and ensure complete and accurate final billing
• Assist with project setup, including phases, tasks, and tracking structures
• Support project closeout activities including final invoices and financial reporting
• Maintain and monitor contract documentation throughout the project lifecycle
• Ensure compliance with company policies and contractual requirements
• Assist with revenue recognition and financial reporting processes
• Support funding management, percent complete tracking, and project reserves
• Partner with Project Managers, Project Assistants, and Collections team to resolve outstanding accounts receivable
• Support collections efforts and document collection activities
• Provide financial insights and reporting to project teams to support decision-making
• Assist with timesheet, expense report, accounts payable, and accounts receivable processing
• Support month-end and year-end close activities and audits
• Perform internal cost recovery and assist with special projects as needed

Benefits

• ESOP: Receive MSA stock shares annually, at no cost to the employee
• Medical, dental & vision insurance for you, spouse, domestic partner, and eligible dependents
• 17+ days PTO (potentially higher pending experience) + 8 paid holidays
• Paid parental leave regardless of birth parent
• 401(k) plan with company matching
• Short‑term incentive program for annual bonus opportunities
• Company‑paid life & disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees