Project Accountant II

Placeworks•Santa Ana, CA

14h•Hybrid

About The Position

PlaceWorks has an immediate need for a full-time Project Accountant II to join our Accounting Department in the Orange County (Santa Ana) office. The ideal candidate has at least 3 years of experience with project accounting (billing and receivables) and contract review. This candidate should be extremely organized, good at taking direction, and genuinely interested in performing project accounting and contract administration for projects of all sizes and complexities in the planning, design, and environmental services sector. A Project Accountant II supports, and works closely with, our project managers and accounting department, by performing contract review, contract administration, and project accounting functions for the entire lifecycle of a project. This position reports directly to the Vice President, Finance and is a key liaison to project teams, ensuring that project accounting data is timely, accurate, and actionable and that project contracts are compliant and properly adhered to.

Requirements

At least 3 years of experience in project accounting (billing and receivables) and contract review, in a professional services environment.
Strong attention to detail with the ability to review project contracts and understand the contract terms to ensure compliance, spot unfavorable clauses, and mitigate legal liability.
Extremely organized with the ability to perform contract administration throughout the contract period until project completion.
Genuinely enjoy and are highly effective in performing project accounting functions such as invoicing, receivables, and journal entries.
Meticulous with data entry and are technologically savvy with the ability to quickly learn the project-based accounting software, Deltek.
Self-starter who can work both independently and in a highly collaborative environment, balancing remote work with in-office collaboration.
Extremely organized and can effectively prioritize workload and manage multiple projects/tasks within deadlines.
Conscientious about timeliness of assignments and quality of work product.
Strong verbal communication and interpersonal skills, take direction well, and aren’t afraid to ask questions.
Proficient with Microsoft Office (Strong emphasis on Excel but also familiar with Word, Outlook, and PowerPoint).
A reliable means of transportation to and from work.

Nice To Haves

Architecture/engineering/planning industry experience is preferred but not required.
Experience with Deltek Vision or Deltek Vantagepoint software is desirable but not required.

Responsibilities

Preparing client monthly billing invoices for all their project managers.
Contacting clients regarding outstanding receivables and informing management of past due accounts.
Preparing and entering into Deltek all client and subcontractor contracts and amendments for their project managers.
Preparing monthly reports and doing journal entries for their project managers at the end of billing.
Reviewing project contracts for their project managers to ensure compliance, consistency, fair terms, and minimize ambiguities and legal risk.
Performing administration of on-going contracts to ensure the contract requirements are implemented, tracked, and maintained throughout the contract period.
Preparing amendments to contractual documents for project manager approval, as required.
Providing guidance and updates on contract matters and project budgets to their project managers when needed.
Performing file management.
Maintaining signed copies of contracts, amendments, and other project documents.
Assisting accounting department with various special projects as needed.