Project Accountant II

DVJ Consulting Engineers•Los Angeles, CA

About The Position

The Project Accountant II will be responsible for reviewing bond program invoices and encumbrances, ensuring compliance with accounting procedures and bond regulations. This role involves assisting the Finance and Accounting team with financial activity analysis, identifying and resolving discrepancies, and maintaining accurate entries in financial systems like PMIS (Proliance) and Costpoint. The position also requires reconciling financial accounts, preparing journal entries, and developing reports to enhance transparency into bond program expenditures. Collaboration with vendors, outside team members, campuses, and other departments is essential for resolving payment issues and obtaining necessary authorizations. The role also includes assisting the Finance and Accounting Manager with various financial activities.

Requirements

1 year of work experience, specifically in invoice processing or accounts payable.
Associate’s degree or College Certificate. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis.
Ability to work with business enterprise software including MS Office, Excel, Word.
Ability to perform historical trend analysis and propose action plan for resolution.
Ability to create and analyze financial reports.
Ability to work independently and in a team environment.
Ability to work in a fast-paced environment.
Ability to communication and present effectively.

Nice To Haves

Bachelor’s Degree in business or related degree/certificate.

Responsibilities

Review Bond Program invoices and encumbrances and process per accounting procedures.
Assist Finance and Accounting team with analyses of ongoing financial activity for the Bond Program.
Identify discrepancies or inconsistencies in invoice documentation and resolve expeditiously.
Ensure invoice and encumbrance entries in PMIS (Proliance) are correct and supporting documentation is provided.
Resolve integration issues for invoices and encumbrances between Proliance and Costpoint.
Evaluate and ensure bond compliance in regards to all payment requests.
Reconcile financial accounts/escrow bank statements.
Prepare and process journal entries and Debit/Credit Memos.
Assist Finance and Accounting team in identifying errors and develop innovative approaches to minimize risk of repeat discrepancies.
Develop new reports and assist with form revisions to help provide transparency into Bond Program expenditures.
Communicate with applicable construction and professional services vendors as needed.
Work directly with outside team members and campuses on cost and invoice commitments and expenditure matters.
Work effectively with other department personnel in order to resolve any invoice payment issues and obtain signatures of authorization on invoice matters.
Other activities as needed as requested by the Finance and Accounting Manager.