Programs Manager

State of Oklahoma•Oklahoma City, OK

About The Position

Positions in this job family are assigned responsibilities involving the direction or supervision of programs related to the delivery of agency services on a statewide basis. This includes the supervision of professional level staff in providing a variety of services and assistance to eligible clients, responsibility for a work unit of a division or a single program area or function, assisting in directing a major multifunctional program or unit, or overall responsibility for major program activities involving the principle operations of the agency. Positions in this job family are assigned responsibilities involving providing direction and guidance for program services, functions, and operations, and coordinating program functions and activities within an agency division or unit. At this level employees are assigned overall responsibility for planning, organizing, directing, and coordinating the administration, activities, and functions of a state-wide operation of a major program(s) or function(s) of an agency that have a major impact on the principle operations of a large agency. Typically these positions are found in large agencies. Position is located in the Division of Services for the Blind and Visually Impaired Business Enterprise Program in Oklahoma City (SBVI33). Essential Functions: Position directly oversees staff and operations of the Oklahoma Business Enterprise Program (BEP) which is mandated by the Randolph-Shephard Act Licensed Manager program; coordinates contracts with Licensed Managers in compliance with Federal/State/Program laws and policy; manages financial reporting of the Licensed Manager insurance funds and set-aside; provides supervision of BEP staff and provides daily leadership of the BEP program through compliance with state/federal/program policy; oversees the management of the vending machine maintenance program; manages purchase of all BEP equipment and program inventory; develops, monitors and oversees BEP budgets, purchases, contracts and expenditures in compliance with agency, state and federal laws, regulations and guidelines; develops and maintains working relationship with all relevant personnel at the state and federal level, as well as the Elected Committee of Licensed Managers and all BEP associated building grantors and hosts. Applicant must be willing to perform all job-related travel. Trial period (if applicable) is required.

Requirements

Knowledge of federal and state laws and regulations relating to the administration of the principles, methods and practices of the program(s) being administered; of the organization, development and administration of the programs for which responsibility is assigned; and of supervisory principles and practices.
Ability is required to plan, coordinate and evaluate the activities of multiple work units and divisions engaged in a broad range of functions; to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to interpret, analyze and resolve highly complex administrative and personnel problems; and to direct the functions and activities of a program or division which is large in size and scope that provides state-wide services.
Education and Experience required at this level consists of a master’s degree and four years of professional experience, or a bachelor’s degree and five years of professional experience, or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.
Some positions will require that applicants be willing and able to perform all job-related travel.

Nice To Haves

Business degree, small business ownership or management with a proven track record in business operations and/or ownership or a proven track record in operating a Randolph-Shephard program.

Responsibilities

Manages a major agency unit, section, division, or program or function; and supervises professional level staff in the completion of assigned functions and activities.
Develops and recommends policies, rules and regulations which pertain to the administration of assigned programs consistent with federal and state laws; participates in program analysis, including the analysis of problems and needed services.
Directs studies of needs; reviews and analyzes information from studies and projects for immediate and long-range program development; advises subordinate program staff and other interested groups of the proper interpretation and application of agency rules and policies.
Reviews periodic staff reports, administrative audits, program activities and other information to evaluate program effectiveness and quality of service; develops controls to assure accountability for program operation, policy implementation and the maintenance of efficiency in various units.
Develops and maintains sound personnel policies and practices.

Benefits

Generous state paid benefit allowance to help cover insurance premiums
A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
Flexible spending accounts for health care expenses or dependent care
Employee assistance programs and health and fitness programs
11 paid holidays
15 days of vacation and 15 days of sick leave for the first year
Retirement Savings Plan with a generous match
Longevity Bonus for years of service
5% additional pay for the possession of an appropriate professional certification or licensure
Training opportunities to help meet CEU requirements