Programs Coordinator

VESTA PROPERTY SERVICES INC • Jacksonville, FL

1d • $15 - $20 • Onsite

About The Position

Together We Soar! Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida’s Top Workplaces. Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values! JOB SUMMARY: Your Flight Plan! The Administrative Assistant is responsible for Contracting of all entertainment including theatrical performances, dance bands, DJ's, tournaments, and special theme events by researching and scouting events for the purpose of obtaining quality entertainment/events through promotional materials, references, visiting performing arts centers or other venues.

Requirements

• High School diploma or GED required.
• 2 years minimum previous experience in Event Coordination required.
• Excellent public speaking and people skill required
• Occasional travel may be required.

Responsibilities

• Scheduling of all events by coordinating dates for use of the Activities Center, Nature Center, Theatre, or other locations with management before engaging entertainment.
• Book events, i.e., wine tastings, non-profit organizations, clubs, organizations
• Negotiate and engage a signed contract for entertainment, theme events and educational symposiums by obtaining all pertinent accounting information (tax numbers, deposits, addresses, contacts telephone number), and requirements.
• Promoting events by obtaining publicity material for monthly newsletters, fliers, and eblasts. Ensure the material is available in a timely manner.
• Responsible for promotional materials (signs, posters, tickets, etc.) for events. All posters are to be screened weekly and updated.
• Coordinating, in advance, all requirements noted in the contract by meeting with management, on-site staff, maintenance or any other person required to make the event productive.
• Inform the management team of special events schedule, equipment needs, set up and staffing requirements. This information will be updated weekly.
• Attend events through completion for the purpose of introductions and to receive feedback as to the likes or dislikes of the residents. This will help in judging future entertainment and theme events.
• Must be capable of a flexible work schedule, as the position requires attendance at special events, some of which may take place during evenings or weekends.
• This position has no supervisory responsibilities.

Benefits

• At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets.
• We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.
• In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED