Programs and Events Coordinator
About The Position
The Programs Department offers various types of programs for attorneys to update and continue their education in the law as well as earn required CLE credit. In addition to the approximately 130 discrete live programs, we offer live webcasts and on demand programs. The Programs Department is committed to providing quality, timely and relevant programs to both newly admitted and experienced attorneys to serve the Bar’s members and the Bar-at-large. The excellent quality of the programs is on the level of long-standing organizations whose sole business purpose is CLE. In addition to New York, we are accredited in the States of California, New Jersey and Pennsylvania. The Programs and Events Coordinator provides administrative and logistical support for the planning, coordination, and execution of live, hybrid, and virtual programs and events.
Requirements
- Associate level degree or higher, or equivalent experience.
- Minimum 1 year of relevant work experience.
- Strong data entry and general computer skills including Microsoft Office Suite.
- Excellent proofreading and communication skills (both verbal and written).
- Proactive and detail-oriented with excellent organizational skills.
- Strong time management skills and successfully prioritize workload.
- Ability and desire to provide excellent customer service.
- Can successfully work collaboratively as part of a team as well as independently
- Must be flexible to work evening hours and early mornings, as needed for programs held before and after general work hours.
- Occasional local travel may be required to visit law firms.
- Candidates must be authorized to work in the United States.
- We are not able to sponsor visas for this position.
Responsibilities
- Support all aspects of program and event coordination from initial planning through post-event follow-up.
- Assist with the development and maintenance of program timelines, faculty and speaker lists, agendas, and event materials.
- Coordinate with internal departments, speakers, vendors, and other stakeholders to ensure program requirements and deadlines are met.
- Manage event logistics, including scheduling, room reservations, catering, audiovisual needs, presentation materials, and attendee communications.
- Work closely with internal teams and third-party vendors to coordinate speaker, presentation, technology, and technical requirements.
- Support the successful production and delivery of live, hybrid, and virtual events by ensuring all logistical and technical components are in place.
- Provide onsite event support, including registration, attendee check-in and check-out, room setup, speaker assistance, announcements, and distribution of program materials.
- Assist with the preparation and issuance of certificates of completion and other post-program documentation, as applicable.
- Maintain event records, registration data, and program-related files.
- Perform other duties as assigned.
Benefits
- generous paid time off (vacation, personal, sick time, holidays including office closure during the last week of the calendar year through New Year’s Day, day off for volunteer work, extra time off in summer)
- choice of medical plans (some offered at almost no cost to the employee)
- dental
- vision
- eligible for 401K when employment begins (with discretionary employer match up to 3% after 1 year)
- life insurance
- commuter benefits program
- Employee Assistance Program
- short-term/long-term disability insurance
- free New York City Bar Association membership and CLE programs
- employee discounts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
