Programs and Curriculum Specialist

University of Toronto•Toronto, ON

3d•CA$86,340 - CA$110,415•Onsite

About The Position

The University of Toronto Scarborough is seeking a Programs and Curriculum Specialist to join the Office of the Dean. This office provides leadership in academic programming and services, ensuring a positive and responsive academic environment. The Specialist will report to the Manager, Academic Program Reviews & Quality Assurance and will be involved in a wide range of activities related to undergraduate and graduate curriculum and academic review processes. This role is crucial for the creation, review, and closure of academic programs, departments, and units under the University of Toronto Quality Assurance Process (UTQAP). The position emphasizes a commitment to diversity, equity, and inclusion, strongly encouraging applications from Black, Indigenous, and other racialized communities.

Requirements

Undergraduate degree or an acceptable equivalent combination of education and experience.
Minimum five (5) years of recent and related experience in a post-secondary institution, including significant experience supporting curriculum development and modification, academic review processes, and academic approval processes.
Experience working within a quality assurance or regulatory framework, ideally within a university environment, and ensuring documents or decisions align with that framework.
Demonstrated ability to work independently and collaboratively, exercising sound judgment, discretion, diplomacy, initiative, and sensitivity when assessing and escalating issues.
Demonstrated ability to interpret, apply, and communicate complex policies, procedures, and administrative processes, and to act as a knowledgeable resource providing guidance and support to stakeholders.
Strong interpersonal and relationship-management skills, including the ability to establish and maintain effective working relationships with staff, faculty and senior academic administrators.
Strong oral and written communication skills, including demonstrated skills in developing readable, written instructional/informational resources in print and on the web; demonstrated ability to write in a variety of styles and formats, including reports, governance documents and procedures.
Demonstrated ability to manage multiple projects, competing priorities, and deadlines in a fast-paced environment while maintaining attention to detail, anticipating workflow requirements, and responding effectively to competing demands.
Demonstrated experience training others in the use of administrative tools and technology (e.g., Curriculum Management, Curriculum Publisher).
Strong analytical, research, problem-solving, organizational, and time management skills, with demonstrated ability to identify opportunities for and contribute to process improvements.
Demonstrated high level of proficiency with Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Forms, SharePoint, Teams) and document editing software (e.g., Adobe Acrobat).
Ability to assess stakeholder needs and act as a knowledgeable resource, providing guidance and support to inform decision-making.
Demonstrated knowledge of undergraduate and/or graduate curriculum development and academic governance processes.
Demonstrated commitment to accuracy, accountability, and attention to detail, with the ability to identify, investigate, and resolve discrepancies in a timely manner.
Demonstrated ability to adapt to changing priorities, procedures, and organizational requirements, and to incorporate feedback constructively into work practices.
Demonstrated commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Nice To Haves

Experience using Curriculum Management (CM) and Curriculum Publisher (CP), Drupal, and ROSI/ACORN.
General knowledge of University of Toronto academic policies and procedures and experience applying and interpreting University policies.
Experience with University of Toronto governance structures and approval processes.
Demonstrated ability and willingness to learn and leverage emerging technologies and digital tools to improve efficiency, service delivery, and administrative processes.

Responsibilities

Providing advice and support to academic units on curriculum development and modification processes.
Coordinating annual curriculum planning and approval activities.
Maintaining curriculum-related systems and documentation.
Delivering training and guidance on the University’s Curriculum Management (CM) system.
Coordinating the development, maintenance, and annual publication of the UTSC Undergraduate Academic Calendar and UTSC Academic Handbook.
Coordinating administrative processes associated with academic program and unit reviews, including supporting external review activities and the preparation and distribution of related documentation.
Undertaking special projects and assignments related to academic programs, curriculum, and academic governance processes.
Building and strengthening relationships with stakeholders and partners of strategic importance.
Advising staff on program curriculum change policies and procedures.
Executing assigned tasks according to production schedules and project plans.
Analyzing administrative processes and procedures and recommending changes for improvement.
Keeping well-informed on University programs, policies and procedures.
Coordinating meeting schedules, agendas, materials, action and follow-up items.
Coordinating the production and distribution of communication materials.
Conceptualizing, organizing and executing event activities.