Programming & Operations Specialist | Center for Citizenship & Constitutional Government

University of Notre Dame•Notre Dame, IN

About The Position

The Center for Citizenship & Constitutional Government (CCCG) is seeking a highly organized, mission-driven Programming & Operations Specialist to support the Center’s programming, operational management, and student engagement initiatives. This role serves as a central coordinator across Center leadership, faculty, students, and external partners, helping ensure excellence in event execution, operational efficiency, and stakeholder engagement. The ideal candidate will bring strong project management capabilities, event planning experience, strategic awareness, professional discretion, and exceptional organizational skills to support CCCG’s growing portfolio of academic, student-focused, and public-facing initiatives. The Center for Citizenship & Constitutional Government promotes serious study of constitutionalism, political thought, and statesmanship through teaching, scholarship, and public engagement. The Programming & Operations Specialist plays a key role in advancing the Center’s mission by overseeing high-impact events, coordinating operational workflows, supporting student-facing initiatives, and strengthening the organizational systems that sustain the Center’s work. Working closely with Center leadership, affiliated faculty, students, and university partners, this position helps execute programming and strategic initiatives that contribute to CCCG’s academic community, public profile, and long-term institutional impact.

Requirements

Bachelor’s degree required
Relevant professional experience in program management, higher education, nonprofit administration, operations, or related fields.
Demonstrated success managing complex projects, events, operations, or academic programming.
Exceptional organizational, written, and verbal communication skills.
Ability to prioritize competing responsibilities and adapt effectively in a fast-paced environment.
Strong interpersonal skills and the ability to collaborate effectively with faculty, senior leaders, students, and external partners.
Demonstrated ability to work independently while advancing broader organizational priorities.
Strategic mindset with a commitment to operational excellence and continuous improvement.
Strong alignment with the mission and values of the Center for Citizenship & Constitutional Government.

Nice To Haves

master’s degree preferred
familiarity with CRM platforms, data systems, or project management tools such as Monday.com preferred

Responsibilities

Plan and execute a wide range of events, including public lectures, academic conferences, faculty seminars, and student formation programs, ensuring alignment with the Center’s mission and strategic priorities.
Manage all event logistics from concept through completion, including speaker coordination, venue selection, catering, travel arrangements, communications, and on-site execution.
Serve as the primary liaison for visiting scholars, public officials, and other distinguished guests to ensure a professional and seamless experience.
Develop and maintain systems to track attendance, engagement, outcomes, and feedback for reporting and continuous improvement.
Coordinate student-facing activities, including undergraduate and graduate programming, recruitment initiatives, and prospective student visits.
Partner with faculty and Center leadership to anticipate programming needs and support strategic integration across initiatives.
Process payments and financial requests related to Center events, programming, and operations.
Oversee day-to-day operational functions, including facilities coordination, vendor management, procurement, purchasing workflows, and office operations.
Monitor building operations, supply management, mail distribution, and space readiness to support an efficient and welcoming environment.
Collaborate with the Assistant Director on strategic outreach, communications, digital content, and marketing initiatives.
Support the recruitment, formation, and development of students engaged with the Center’s mission and programming.
Coordinate operational and programmatic support for initiatives including the Menard Family Tocqueville Program, Constitutional Studies Minors, Faculty Fellows programming, graduate student development initiatives, and academic conferences.
Contribute to strategic initiatives that strengthen the Center’s academic and public impact.
Build and maintain systems for tracking program metrics, participation, and outcomes in collaboration with Center leadership.
Lead the compilation of metrics and supporting materials for the Center’s annual reporting processes.
Serve as the primary project manager for CCCG’s use of Monday.com workflow automation and project management software.
Maintain and optimize the Center’s integrated calendar to ensure accurate scheduling and promotion of all programming and initiatives.
Support additional operational, programmatic, and strategic initiatives as needed to advance the mission and priorities of the Center.