(CASUAL) Program Support Specialist

University of Hawaii • Hilo, HI

5d • Onsite

About The Position

Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. This is a Casual Hire temporary appointment expected to begin August 2026 or soon thereafter, not to exceed 89 days for full-time employees.

Requirements

• Bachelor's degree in Business Administration, Public Administration, Education, Social Sciences, Human Services, Communications, or a related field; or an equivalent combination of education and/or professional work experience, which provides required education, knowledge, skills, and abilities as indicated.
• One (1) year of experience in administrative support, office operations, customer service, or program support work.
• Ability to follow detailed instructions and established procedures.
• Ability to maintain accurate records and perform routine data entry and reporting tasks.
• Ability to organize work and manage multiple assigned tasks.
• Effective written and oral communication skills.
• Basic proficiency in Microsoft Office, Google Workspace, Spreadsheets, and database systems.

Nice To Haves

• Experience in higher education, nonprofit, or public service settings.
• Experience with budgeting, purchasing, or financial recordkeeping.
• Experience collecting data, maintaining databases, and preparing reports.
• Experience supporting student employment processes or office operations.
• Familiarity with University of Hawai'i systems, policies, and procedures.

Responsibilities

• Provide administrative and operational support for the Basic Needs Program.
• Maintain accurate electronic and physical filing systems, administrative calendars, program forms, files, and standard reports using tracking tools.
• Collect, verify, and enter program data, spreadsheets, and tracking systems.
• Maintain operational checklists, logs, and resource materials for program activities.
• Assist and process student hiring, employee/onboarding forms, timesheet submission tracking, work schedules, and related documentation.
• Assist and serve on campus or system-wide committees, including tabling, material preparation, event setup, and distribution of program materials.
• Monitor supplies and inventory for Basic Needs initiatives as assigned by the Director.
• Track account balances and support routine budgeting activities by compiling reports, spreadsheets, and statistical summaries.
• Prepare purchasing, reimbursement, and related fiscal forms for review and approval.
• Manage motor-pool documentation, scheduling, and safety compliance requirements for approved student drivers.
• Schedule student shuttle requests using approval transportation resources and logs.
• Other duties as assigned.

Benefits

• Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level