Program Support Specialist

Department of Energy Headquarters • Anchorage, AK

1d • Onsite

About The Position

This position is part of the Arctic Energy Office, Department of Energy. As a Program Support Specialist, you will serve as primary point of contact for managing all office logistics, including complex scheduling, domestic and foreign travel for staff, procurement activities, and conference coordination, ensuring compliance with federal and departmental regulations. The Department of Energy's mission is to ensure America's security and prosperity by addressing its energy, environmental and nuclear challenges through transformative science and technology solutions. The Arctic Energy Office serves as DOE's principal advisor on all domestic Arctic issues including energy, science, and national security - and acts as the unified voice for Arctic priorities across the Department and to bring the Arctic into the Department of Energy (DOE) and the DOE into the Arctic, coordinating cross-agency efforts to address energy, science, and national security challenges unique to the region. We are truly honored that DOE has been named America's #1 Best Employer for Veterans in 2023 by Forbes-not only among Government agencies, but among employers across the U.S. We are so proud of this ranking which reflects our commitment to the employment of veterans. As so many veterans at DOE renew their service to our Nation, we are deeply committed to their success and advancement. Veterans shape the future of energy

Requirements

• You must be a U.S. Citizen or National.
• This employer participates in the e-Verify program.
• If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. See www.sss.gov.
• If selected, your appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• If selected, you may be required to complete a one year probationary period.
• This position is not remote, the selectee will be expected to report to the duty station(s) listed.
• This position is not included in a Bargaining Unit.
• This position has been designated as Critical (High Risk) and requires a security clearance at the Q level. The incumbent is required to obtain and maintain this clearance; failure to do so may result in separation from federal service.
• This position is a Testing Designated Position (TDP) subject to applicant testing and random drug testing thereafter. Failure to test or a positive result on random drug tests conducted after appointment may result in removal from Federal employment.
• Situational telework may be approved at the discretion of the supervisor.
• Occasional travel required.
• Coordinating day-to-day administrative support functions (such as managing calendars, scheduling meetings, or tracking action items) to support office operations.
• Drafting written materials (such as correspondence, meeting summaries, briefings, or newsletter articles) to share organizational information.
• Preparing visual communication materials (such as slides, flyers, or basic digital graphics) for internal or external audiences.
• Assisting with procurement or purchasing activities (such as preparing requisition documents or tracking basic supply and vendor expenses).
• Coordinating executive-level office operations (such as schedules, property, records, or meetings) to support organizational workflow.
• Drafting written materials (such as reports, executive briefings, speeches, or articles) for diverse internal and external audiences.
• Creating visual outreach products (such as informational graphics, digital content, or presentation materials) to communicate program initiatives.
• Monitoring procurement actions and service contracts to ensure adherence to acquisition standards.

Nice To Haves

• If selected, military spouses, veteran caregivers, and spouses of foreign service employees may be eligible for applicable workplace flexibilities.

Responsibilities

• Coordinate administrative operations and office logistics (including executive scheduling, space, property, and records management) to maintain efficient daily workflow for the office.
• Plan and execute domestic and international travel arrangements, ensuring adherence to federal travel regulations and international clearance requirements.
• Monitor operational expenditures and procurement activities, tracking office resources to ensure compliance with federal acquisition guidelines.
• Develop informational and outreach materials, such as reports, briefings, digital content, and toolkits aligned with agency messaging standards.
• Manage executive correspondence and action-tracking systems, ensuring timely coordination, distribution, and completion of high-priority organizational tasks.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Learn more about federal benefits.
• Review our benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed