Program Support Coordinator, Department of Cell & Molecular Biology, Rowan-Virtua SOM (Stratford, NJ)

Rowan University • Stratford, NJ

3d • $80,000 - $84,188 • Onsite

About The Position

The Department of Cell & Molecular Biology at Rowan-Virtua School of Osteopathic Medicine is seeking a full-time Program Support Coordinator. The role provides comprehensive administrative, fiscal, and grant support for the Rowan-Virtua School of Translational Biomedical Engineering and Science, the Rowan-Virtua School of Osteopathic Medicine, and related University research initiatives. The coordinator supports departmental operations and budget coordination, helps manage the expanding grant portfolio, and serves as a resource to faculty and liaison for sponsored program activities, including pre- and post-award processes.

The position supports operating, grant, and revenue accounts; monitors budgets; processes purchasing and financial transactions; and assists faculty with grant administration and compliance. It also coordinates hiring and onboarding activities, travel and reimbursements, staff training, grant planning, and departmental meetings. The coordinator works with university offices and units to ensure timely processing of departmental and grant-related actions and assists the Department Administrator with operational problem-solving.

Requirements

• Bachelor’s degree required; accounting, finance, or a related field is preferred.
• At least 2 years of budgeting or grant administration experience; the posting also specifies experience in budgeting, grant budgeting, and analysis.
• Strong analytical, organizational, communication, and conflict-resolution skills.
• Proficiency in Word, Excel, Access, and database systems.
• Excellent oral and written communication skills and expertise in budget development and management.
• Ability to build cross-functional alliances and train personnel in proper procedures and policies.
• Ability to build effective working relationships with faculty, professional staff, and administrators and to work as a team player.
• Must be legally authorized to work in the United States; the university will not sponsor a work visa for this position.

Nice To Haves

• Experience with university financial systems, including Banner.
• Higher-education experience.
• 3 or more years of grant budgeting and analysis experience.
• Bachelor’s degree in accounting, finance, or a related field.

Responsibilities

• Assist the Administrator in coordinating operating, grant, and revenue accounts; monitor budgets; prepare analyses and reports; and process invoices, expenditures, and non-PO payments.
• Coordinate departmental and grant purchasing, including requisitions, vendor setup, sole-source and contract justifications, and invoice resolution.
• Support faculty with post-award budgeting, modifications, hiring, extensions, closeouts, and compliance with Uniform Guidance and sponsor regulations.
• Coordinate with Budget, Accounts Payable, Procurement, HR, OSP, Advancement, and other units on departmental and grant-related actions.
• Assist with faculty, staff, and student hiring processes, including I-9s, background checks, PageUp job cards, search committee support, and RIMS entries.
• Assist faculty, staff, and students with travel requests and reimbursements through Concur and University student travel systems.
• Ensure staff adherence to financial and grant compliance policies and train faculty on Rowan systems, including Banner, Works, Concur, and 25Live.
• Schedule grant kickoff meetings; review allocations, hiring plans, and expenditures; and attend OSP/Advancement grant workshops as needed.
• Schedule meetings, prepare agendas, coordinate materials, and ensure minutes are completed and distributed.
• Assist the Administrator in analyzing operational issues and recommending solutions.
• Perform other duties as assigned.

Benefits

• Comprehensive New Jersey State health benefits.
• Dental benefits.
• Retirement benefits.
• Extensive accrued time off.
• Paid holidays.
• Tuition reimbursement for the employee, spouse, and dependents to attend Rowan University, Glassboro; spouse and dependent reimbursement applies to undergraduate degrees only.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level