Program Specialist

Arizona Department of Administration•Phoenix, AZ

2d•$43,981 - $61,341•Hybrid

About The Position

The Department of Economic Security (DES), Child and Community Service Division (CCSD), is seeking an experienced and highly motivated professional to join our team as a Program Specialist. This position will serve as the Hunger Relief Program Specialist. The individual in this role provides administration, coordination, and oversight of multiple programs that support the agency's Hunger Relief initiatives. Ensures hunger programs are effectively implemented and operated in accordance with applicable policies, procedures, and requirements. Coordinates with internal and external partners and assists with the development and implementation of strategies to strengthen Hunger Relief services and maximize resources. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

Knowledge of Federal, State Rules and Regulations relating to Hunger Relief.
Knowledge of Financial programmatic and operational requirements.
Knowledge of Administrative practices for implementing a federal grant program.
Knowledge of Principles of cost objectives and reasonable and allowable costs related to the federal and state funding sources.
Knowledge of General administrative services pertaining to planning, fiscal, budget control, contract management, and procurement process.
Knowledge of Appropriate data gathering, summarization methods, and report preparation.
Knowledge of Program resources services across DES and how the programs relate to one another.
Knowledge of Customer service relations and monitoring community-based contracts.
Skills in Oral and written communication, presenting information and ideas clearly and effectively.
Skills in Interpretation of laws, regulations, policies and procedures; work management and leadership.
Skills in Review, understand, analyze and monitor complex operational and fiscal systems and programs.
Skills in Maintaining complex record-keeping systems and development of associated forms.
Skills in Negotiating outcomes and persuading others to courses of action in sensitive and complex areas.
Skills in Developing methodologies and strategies to meet specific issues in planning and directing operations.
Skills in Creating and tracking fiscal spreadsheets and analysis of data.
Skills in Using a variety of computer software packages (e.g., Excel, Word, databases, PowerPoint, Google Suite, etc.).
Ability to Write clear, concise, and accurate reports, policies, and procedures; set relevant, necessary, and achievable goals.
Ability to Identify, coordinate, and/or present services to customers and community organizations and resolve issues.
Ability to Establish and maintain effective working relations with external and internal partners, listen to others as well as make suggestions.
Ability to Analyze operations and develop effective plans and methods for providing services.
Ability to Provide technical assistance and training for community organizations/contractors; develop, test, and implement changes essential for continuous improvement.
Ability to Interpret, apply, and implement federal and state statutes, program policies, and procedures.
Ability to Develop program goals, set priorities, and manage a widely varied workload.
Ability to Resolve complex problems and work effectively in high-pressure situations and analyze statistical/fiscal data and technical concepts.
Ability to Assess needs and opportunities, and take initiative to meet program goals.
Ability to Identify and effectively address critical issues in a timely fashion and follow projects through completion.
Ability to Evaluate and continuously improve the quality of work.
Must obtain and maintain a valid Level One fingerprint clearance card.
Must be able to secure and maintain clearance from the Department of Child Safety (DCS) Central Registry and the Adult Protective Services (APS) Registry.
Must successfully pass background and reference checks.
Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Must possess a valid Driver's License.

Nice To Haves

A bachelor’s degree or 2 years of exp related to federal programming (e.g., aging, hunger, homelessness, domestic violence, refugee, or community action); OR 1 year as a Program Specialist or 2 years as a Prog Project Specialist 2 working in programmatic implementation in AZ state gov't.; OR 1 year as a Human Services Program Development Specialist or 2 years as a Human Services Unit Supervisor in AZ state gov't.

Responsibilities

Create, implement, and oversee various State and Project Plans.
Compile data and approve budget narratives for project design and evaluation plan.
Review, assess and approve budgets, scopes of work, and budget expenditures for compliance with federal and state OMB circulars for reasonable and allowable costs.
Develop and implement policies and procedures and conduct monitoring and evaluation to ensure compliance with various State and Project Plans.
Review and approve monthly invoices and reports for contractors and sub-recipients’ accuracy and allowable expenditures.
Track and prepare statistical, financial and other reports on a necessary basis.
Develops and conducts ongoing statewide training on programmatic requirements in support of the various coordination programs.
Lead and participate in meetings and committees as needed.
In-state travel.
This position may have contact with vulnerable adults.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Remote work schedule option
Arizona State Retirement System (ASRS) defined benefit plan
Voluntary deferred compensation program