Program Specialist (OTB)

All Native Group•Blackstone, VA

2d•Onsite

About The Position

Ho-Chunk Inc. Management Services (HCIMS) is seeking a full-time Program Specialist. The Program Specialist will coordinate all administrative and program support for the Overseas Training Divions (OTB) program, including classrooms and course materials, travel arrangements, training and support staff, equipment, materials and supplies, and other support requirements to ensure successful delivery of the assigned training program. The position is based at the U.S. Department of State, Foreign Affairs Security Training Center (FASTC) in Blackstone, VA.

Requirements

Three (3) years of relevant administrative experience.
Strong organizational, interpersonal, oral and written communication skills.
Must be able to work in a collaborative, team environment.
Advanced knowledge of and experience with administrative and program management functions.
Working knowledge of MS Office suite and/or other general office applications.
Working knowledge of military, law enforcement, and/or Government security operations.
Working knowledge of training course administration/logistics.
Program management experience in a training and/or educational environment.
Ability to handle multiple tasks simultaneously.
Must hold a valid driver’s license and be willing and able to drive official US Government vehicles upto and including 16 passenger vans.
Must posses or be able to obtain/maintain a SECRET security clearance.
All new hires must successfully complete a pre-employment drug screen as a condition of employment.

Nice To Haves

An Associate’s or Bachelor’s Degree or equivalent experience is preferred.
Knowledge of training and instructional methodologies related to adult learning preferred.
Knowledge of supply and logistics record keeping/management (supply/logistics forms, supplies, materials inventory, and status report preparation) a plus.

Responsibilities

Supports instruction delivery, classroom preparation, course handouts, and orientation/graduation ceremonies for the assigned training program.
Ensures completion of administrative requirements including: travel orders and arrangements; lodging; scheduling of facilities and instructors; and preparation of equipment/materials.
Supports coordination activities and correspondence involving Program Managers, Registrar/staff, instructors, students and other training program stakeholders.
Assists Subject Matter Experts (SMEs) and curriculum development staff in the creation and update of lesson plans, instructor guides, student guides, practical exercises, and other course materials in accordance with Foreign Affairs Security Training Center (FASTC) standard operating procedures and Federal Law Enforcement Training Accreditation (FLETA) standards.
Supports budget and finance personnel on annual course budget preparation to include funding for student travel and per diem.
Ensures the efficient use of assigned resources.
Assists in database and record management and report preparation, as directed.
Ensures student records, class evaluations/surveys and other class administration documents are collected, maintained, and submitted according to standard operating procedures.
Resolves technical and administrative problems that occur before and during training delivery.
Performs tasks associated with ordering, receiving, unpacking, storing, assembling and issuing supplies, materials and equipment.
Supports vehicle scheduling in preparation for and during training exercises, graduation ceremonies, and at other times when official transportation is needed.
Coordinates vehicle preparation (fuel, oil, tires, cleaning) and usage with the fleet management office.
Operates U.S. government vehicles as necessary in the performance of assigned tasks.
Picks up and delivers official mail and special delivery items.
Escorts un-cleared building personnel when necessary.
Assists in class coordination, administrative duties, and practical exercises for other courses within the Program Office.
Employs applicable Department of State security standards and procedures to protect National Security information.
Employee requires infrequent supervision and is expected to work independently according to established policies and accepted practice with minimal guidance from Program Office staff.