Program Specialist
About The Position
The Program Specialist at the Lt. Col. Luke Weathers, Jr. VA Medical Center in Memphis, Tennessee, provides analytical and management support to the Chief of Service and Section Chiefs. The incumbent reports directly to the AO/higher-ranking administrative official or Chief of Service and supports the direction and management of the organization. The role includes researching and analyzing problems, issues, and program requirements; supporting the management of clinical personnel contracts and agreements; monitoring fee-basis appointment budgets; auditing part-time physicians on duty; preparing quarterly tracking reports; and maintaining suspense logs and service policies and procedures. The position is not virtual. Telework is available on an ad hoc basis. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The position may be filled at GS-9 or GS-11, with promotion potential to the full performance level without further competition when regulatory, qualification, and performance requirements are met.
Requirements
- For GS-9: one year of specialized experience equivalent to GS-7, typically related to secretarial or clerical work; or qualifying graduate education; or a qualifying combination of education and experience.
- For GS-11: one year of specialized experience equivalent to GS-9; or qualifying doctoral-level education; or a qualifying combination of education and experience.
- Current or former federal employees who meet the stated conditions must satisfy time-in-grade requirements: 52 weeks at GS-7 for GS-9 consideration or 52 weeks at GS-9 for GS-11 consideration.
- Submit an SF-50 demonstrating time-in-grade eligibility when applicable.
- Submit transcripts if using education to qualify.
- U.S. citizenship is required.
- Selective Service registration is required for males born after December 31, 1959.
- Complete the required application steps, questionnaire, and online assessment.
- Satisfactorily complete a background/security investigation and online onboarding.
- Participate in the seasonal influenza vaccination program as a condition of employment.
- Serve a one-year probationary period or two-year trial period, as applicable.
- Preferred experience: two years as a COR Level II.
Nice To Haves
- Two years of COR Level II experience.
Responsibilities
- Research and analyze problems, issues, and program requirements.
- Serve as Contracting Officer Representative for clinical personnel contracts, sharing agreements, Intergovernmental Personnel Act agreements, and Memoranda of Understanding, and work with services on their management.
- Establish, maintain, and monitor an annual budget for fee-basis appointments in accordance with applicable rules, regulations, and guidelines.
- Complete manual and electronic audits of part-time physicians on duty during scheduled hours.
- Prepare the quarterly Summary of Part Time Physician Tracking report and worksheet for submission to the Chief of Staff office.
- Establish and maintain a suspense log for the Service.
- Ensure timely updates to service-responsible medical center policies and standard operating procedures.
- Perform other duties as assigned.
Benefits
- Federal employee benefits package, with benefits available to the employee and family; specific eligibility depends on the position and employment status.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
