Program Specialist

Read Better Be Better • Phoenix, AZ

4d • Onsite

About The Position

Read Better Be Better (RBBB) is seeking a Program Specialist to support the organization of its K-12 programs and help ensure they are efficient and ready to serve students and communities. The role works closely with the Program Director, program staff, school districts, and community partners to coordinate administrative processes; maintain program data and records; manage inventory and purchasing; and prepare and distribute program materials.

The Program Specialist coordinates partnership agreements, updates tracking systems, follows up with school and community partners, and organizes documentation to keep records accurate, complete, accessible, and deadlines on track. The role manages supplies and inventory, coordinates vendor orders, and oversees preparation and distribution of materials for program activities and events, including program wagons and graduation boxes. It also coordinates deliveries and end-of-term returns, maintains organized storage areas, supports recurring program data updates, and arranges staff or volunteer assistance for larger materials projects. The specialist identifies questions, delays, or discrepancies, coordinates follow-up, and brings matters requiring additional direction to the Program Director.

The position is part-time, 28 hours per week, and pays $23.55–$29.55 per hour. Work is performed primarily onsite at RBBB's Phoenix office, with occasional local travel potentially required for meetings, events, and program-material distribution, delivery, or retrieval. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Requirements

• High school diploma, GED, or equivalent.
• Experience providing administrative or coordination support involving multiple deadlines, records, and stakeholders.
• Demonstrated experience communicating professionally with external stakeholders.
• Strong organizational skills, attention to detail, accuracy, and follow-through.
• Proficiency with Microsoft Office and Office 365 applications, including Outlook, Word, and Excel.
• Ability to work independently, manage recurring deadlines, and coordinate effectively with internal and external stakeholders.
• Valid IVP fingerprint clearance card, or ability to obtain one before starting, and successful completion of an Arizona Department of Child Safety (AZDCS) Central Registry check.

Nice To Haves

• Experience supporting partnerships, agreements, contracts, or other multistep administrative processes.
• Experience in a nonprofit, education, youth-serving, or community-based organization.
• Experience supporting inventory, materials, purchasing, shipping, or other logistical processes.
• Experience using Salesforce or another customer relationship management system.
• Experience using project-management platforms such as Monday.com.
• Experience improving administrative systems, processes, or organizational workflows.

Responsibilities

• Coordinate administrative processes and partnership agreements, and keep related documentation accurate, complete, accessible, and on schedule.
• Update program tracking systems and recurring program data, and maintain program records.
• Follow up with school and community partners and support communication among stakeholders.
• Manage program supplies and inventory, coordinate vendor orders and purchasing, and maintain organized storage areas.
• Oversee preparation and distribution of materials for program activities and events, including assembling program wagons and graduation boxes.
• Coordinate deliveries and end-of-term returns of program materials.
• Coordinate staff or volunteer assistance with larger materials projects.
• Identify questions, delays, or discrepancies, coordinate follow-up, and bring matters requiring additional direction to the Program Director.

Benefits

• Eligibility for RBBB's regular part-time employee benefits package.
• Opportunities to contribute to educational programs serving youth and communities across Arizona.
• A collaborative, mission-driven work environment.
• Reimbursement for application and fingerprint service fees.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED