Program Specialist
SSFM•Hilo, HI
•$70,000 - $90,000
About The Position
SSFM is seeking Program Specialists to provide administrative, technical, and project coordination support for a variety of programs and projects. The position may be filled at the Program Specialist I or II level depending on qualifications, experience, and demonstrated capabilities. Program Specialists support work that may include planning initiatives, infrastructure projects, environmental programs, grant-funded efforts, or operational initiatives, helping teams deliver successful outcomes.
Requirements
- Strong organizational skills and attention to detail.
- Ability to thrive in collaborative environments and help teams achieve results.
- Exceptional written and verbal communication skills.
- Commitment to quality.
- Ability to manage competing priorities and deadlines.
- Proactive problem-solving and critical thinking abilities.
- Confidence working with diverse teams and stakeholders.
- Desire to continuously learn, improve, and contribute.
Nice To Haves
- Program or project coordination experience.
- Technical writing, editing, and document preparation experience.
- Grant administration or grant management experience.
- Experience with public sector, community planning, or infrastructure projects.
- Environmental permitting or regulatory compliance experience.
- Experience in architecture, engineering, planning, or consulting environments.
- Data tracking, reporting, and process improvement experience.
- Stakeholder engagement and client coordination experience.
Responsibilities
- Coordinate project and program activities, schedules, and deliverables.
- Support project managers, planners, engineers, and technical teams.
- Prepare reports, correspondence, presentations, and other professional documents.
- Track budgets, contracts, grants, permits, invoices, and project records.
- Coordinate meetings, agendas, action items, and follow-up activities.
- Collect, analyze, and organize information to support decision-making.
- Maintain project documentation and ensure quality control of deliverables.
- Assist with grant administration, compliance reporting, and funding documentation.
- Support procurement, onboarding, travel coordination, and project logistics.
- Build collaborative relationships with clients, agencies, partners, and internal teams.
- Identify opportunities to improve processes, workflows, and operational efficiency.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
