Program Specialist

CALIFORNIA TEACHERS ASSOCIATION•Burlingame, CA

83d

About The Position

The Program Specialist provides skilled assistance to the Equity and Justice Department (EJD) Manager and others as assigned, and may act in a discretionary capacity for the manager in coordinating EJD operations. EJD’s mission is to deepen and expand CTA’s impact on racial and social justice. The position provides extensive logistical and administrative support for EJD programs and projects, requiring independent sound judgment and initiative with minimal supervision. The role supports projects and events through process design and coordination, database and records management, technology and communications support, budget and payment processing, meeting and event logistics, and preparation of reports and correspondence. It works with a range of educational partners, community organizations, and public and private stakeholders. The position is part of a bargaining unit represented by CAS; salaries and step placement are established by the CTA/CAS Agreement.

Requirements

Bachelor’s degree, or an associate degree and 2 years of relevant experience, or a high school diploma/GED and 5 years of relevant experience.
Extensive knowledge of CTA’s organization and its administrative and policy-making bodies.
Ability to function effectively under considerable pressure and solve complex office problems independently.
Demonstrated sound judgment and initiative.
Demonstrated planning, coordination, and follow-through skills for large, complex logistical projects.
Ability to prioritize multiple projects and adapt to changing priorities.
Ability to work cooperatively with fellow employees in a complex, interdependent organization structure and with leadership and management.
Ability to learn and communicate CTA structure, policies, and procedures.
Clear verbal and written communication skills.
Proficient word processing skills and a minimum keyboarding speed of 55 words per minute.
Computer proficiency and ability to learn and use the Association’s software programs, including databases, web-based applications, and social media.
Ability to travel as needed.
Ability to work overtime as needed.

Responsibilities

Design, coordinate, and implement processes for EJD-related projects.
Compile information and create and maintain databases using current technology.
Use a variety of technologies to promote and implement EJD projects and events, including social media graphics and website development.
Work with representatives of public and private educational partners, including students, parents, community partners, and educational foundations.
Attend assigned project-related events and meetings, virtually and/or in person, and record minutes.
Prepare and authorize stipends, vendor invoices, and check requests, subject to initial manager approval.
Coordinate recordkeeping and budget reporting for EJD programs.
Compose, prepare, and edit reports and routine correspondence for style and correct English usage, grammar, punctuation, and spelling.
Assist in identifying, developing, and reporting information from files and other resource documents.
Establish and maintain files and records.
Arrange, prepare, and complete follow-up for events and meetings, and handle other required logistics.
Plan, coordinate, and follow through on large, complex logistical projects assigned on a continuing basis.
Answer telephones and respond to inquiries from the public, members, and staff as appropriate.
Prepare materials for meetings, conferences, and events.
Perform other appropriate duties as assigned.