Program Specialist

Read Better Be Better • Phoenix, AZ

14d • $24 - $30 • Onsite

About The Position

Read Better Be Better (RBBB) is seeking an organized, detail-oriented Program Specialist passionate about supporting educational programs and equitable access to foundational skills. The role helps keep RBBB’s K–12 programs organized, efficient, and ready to serve students and communities. Working closely with the Program Director, program staff, school districts, and community partners, the Program Specialist coordinates administrative processes, maintains program data and records, manages inventory and purchasing, and supports the preparation and distribution of program materials.

The role coordinates partnership agreements, updates tracking systems, follows up with school and community partners, and organizes documentation to help ensure information is accurate, complete, accessible, and deadlines are met. It manages program supplies and inventory, coordinates vendor orders, and oversees materials preparation for activities and events, including assembling program wagons and graduation boxes and coordinating deliveries and end-of-term returns. The Program Specialist also supports recurring program data updates, maintains organized storage areas, and coordinates staff or volunteer help with larger materials projects. The role identifies and follows up on questions, delays, or discrepancies, bringing matters requiring additional direction to the Program Director.

Work is primarily onsite at RBBB’s Phoenix office. The position is part-time at 28 hours per week, with pay of $23.55–$29.55 per hour. Occasional local travel may be required for meetings or events and to support distribution, delivery, or retrieval of program materials. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Requirements

• High school diploma, GED, or equivalent.
• Experience providing administrative or coordination support involving multiple deadlines, records, and stakeholders.
• Demonstrated experience communicating professionally with external stakeholders.
• Strong organizational skills, attention to detail, accuracy, and follow-through.
• Proficiency with Microsoft Office and Office 365 applications, including Outlook, Word, and Excel.
• Ability to work independently, manage recurring deadlines, and coordinate effectively with internal and external stakeholders.
• Valid IVP fingerprint clearance card, or ability to obtain one before starting.
• Successful completion of an Arizona Department of Child Safety (AZDCS) Central Registry check.

Nice To Haves

• Experience supporting partnerships, agreements, contracts, or other multistep administrative processes.
• Experience in a nonprofit, education, youth-serving, or community-based organization.
• Experience supporting inventory, materials, purchasing, shipping, or other logistical processes.
• Experience using Salesforce or another customer relationship management system.
• Experience using project-management platforms such as Monday.com.
• Experience improving administrative systems, processes, or organizational workflows.

Responsibilities

• Coordinate administrative processes and partnership agreements for K–12 programs.
• Maintain program data, records, tracking systems, and documentation, ensuring information is accurate, complete, and accessible.
• Follow up with school and community partners and help keep important deadlines on track.
• Manage program supplies and inventory and coordinate vendor orders and purchasing.
• Oversee the preparation and distribution of program materials for activities and events, including assembling program wagons and graduation boxes.
• Coordinate deliveries and end-of-term returns of program materials.
• Support recurring program data updates and maintain organized storage areas.
• Coordinate staff or volunteer assistance with larger materials projects.
• Identify questions, delays, or discrepancies, coordinate follow-up, and bring matters requiring additional direction to the Program Director.
• Occasionally travel locally to meetings or events and support the distribution, delivery, or retrieval of program materials.

Benefits

• Eligibility for RBBB’s regular part-time employee benefits package; specific benefits are described in the Employee Handbook and employee benefits summaries or available from Human Resources.
• Reimbursement for application and fingerprint service fees.
• Opportunities to contribute to educational programs serving youth and communities across Arizona.
• Collaborative, mission-driven work environment.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED