Program Specialist - CPS
About The Position
The Program Specialist supports Clarvida’s residential programs across Pennsylvania by overseeing the daily operations and compliance of community living arrangements (CLAs). The role ensures residential sites are maintained, records are accurate and current, and staff are supported in working together to provide a healthy and safe environment for individuals served. It combines direct staff supervision and administrative oversight, including regular site visits and team collaboration. The position coordinates assessments and individual program planning, supports training and development, and ensures programs and activities comply with payer and waiver requirements. It also supervises staff, reviews records and service documentation, oversees operational processes, and works with internal and external stakeholders to improve residential services.
Requirements
- Master’s degree and one year of experience working with individuals with intellectual disabilities; or bachelor’s degree and two years of relevant experience; or associate’s degree or 60 credit hours and four years of relevant experience.
- Experience working directly with persons with intellectual disabilities.
- Computer skills, including the ability to learn electronic time and attendance systems.
- Strong organizational, communication, and documentation skills.
- Ability to exercise independent judgment and prioritize tasks effectively.
Nice To Haves
- Two or more years of experience in direct provision and/or oversight of CPS services.
Responsibilities
- Coordinate assessments in accordance with payer regulations.
- Develop, coordinate, and review individual program plans with team members, families, residential providers, and stakeholders.
- Coordinate training and development activities to help consumers maximize and maintain skills.
- Develop and implement planned program activities.
- Participate in Individual Support Plan (ISP) meetings and ensure compliance with goals and outcomes.
- Ensure implementation of individual program plans and activities in compliance with waiver requirements.
- Plan, organize, and supervise therapeutic activity services in facility and community settings.
- Recommend operational procedures to the Operations Director for program improvement.
- Interpret policies and procedures to staff and coordinate services with other professionals.
- Supervise professional and non-professional staff through active supervision and performance reviews.
- Initiate corrective disciplinary actions following reporting structures.
- Assist in preparation of employee performance evaluations.
- Identify staff training needs and recommend development opportunities.
- Evaluate the effectiveness of training and implement improved work methods.
- Consult with ISP teams regarding therapeutic program development.
- Participate in peer review processes.
- Review staff reports and maintain administrative and clinical records.
- Provide active supervision to CPS direct care staff and conduct regular staff meetings.
- Ensure proper documentation of meetings with the Operations Director.
- Assist with requisitions and oversee maintenance of supplies and equipment.
- Review and approve employee timesheets and ensure accuracy of scheduled hours.
- Compile, review, and approve units of service reporting with proper documentation and progress notes.
- Act as a point person and certified investigator within the HCSIS system when applicable.
Benefits
- Paid vacation that increases with tenure (full-time employees).
- Separate sick leave that rolls over annually (full-time employees).
- Up to 10 paid holidays (full-time employees).
- Medical, dental, and vision insurance options (full-time employees).
- DailyPay access to earnings before payday (full-time employees).
- Training, development, and continuing education units (CEUs) for licensure (full-time employees).
- 401(k).
- Free licensure supervision.
- Employee Assistance Program (EAP).
- Pet insurance.
- Discounts on shopping, travel, entertainment, and more through Perks @Clarvida.
- Mileage reimbursement.
- Cell phone stipend.
- Benefits may vary by location.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
