Program Specialist (0097397T)

University of Hawaii•Honolulu, HI

3d•Hybrid

About The Position

Works under the direction of the Hawai'i Early Childhood Educator Excellence and Equity (ECE3) Project Director (PD) to develop and execute a variety of tasks that support the day-to-day operations of the ECE3 Project in a wide range of matters, ensuring alignment with organizational goals and program objectives. Acts as the primary liaison for all inquiries, scheduling, resources, and information related to the ECE3 Project, maintaining clear channels of communication to facilitate effective collaboration and information dissemination. Oversees the documentation and reporting processes for program results and procedures, ensuring accuracy and compliance with data system and agency requirements. Streamlines internal communication through optimized file structures and web platforms. Responsible for project logistics to ensure adherence to scope, schedule, and budgetary constraints, optimizing resources for maximum efficiency and effectiveness. Analyzes and manages budget proposals, expenditure plans, eTravel submissions, and funding requests to ensure fiscal responsibility and sustainability. Tracks payments from initiation to completion for efficient financial management. Manages the development, review, and tracking of subawards, contracts, and procurement activities related to program operations, ensuring compliance and efficiency in all transactions. Participates in meetings/workshops at on or off campus locations and/or outside of normal business hours including evenings and weekends as directed. Facilitates the recruitment process for personnel, ensuring a diverse and qualified talent pool to support the objectives of the ECE3 Project. Serves as a key liaison between various stakeholders, including academic departments, administrative units, funding agencies, and external partners, to address project needs and foster collaborative relationships. Coordinates the design and maintenance of program websites, social media accounts, and outreach materials, enhancing visibility and engagement within the research community and beyond. Develops compelling presentation materials tailored to diverse audiences, effectively communicating key insights and developments relevant to the ECE3 Project's objectives. Other duties as assigned.

Requirements

Possession of a baccalaureate degree in business administration, education, social sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for program management; or any equivalent combination of education and/or professional work experience.
Considerable working knowledge of principles, practices and techniques in the area of program management.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer, apply word processing software, and familiarity with Microsoft Office, Adobe and Google applications.
Ability to travel independently and in a timely manner to various geographical locations for meetings/workshops.
Requirement may be fulfilled by a valid Hawai`i Driver's license (Class 3), comparable driver's license, or other means of transportation which meets position needs.

Nice To Haves

Master's degree in Business, Education, Social Sciences or related field.
Experience in academic policies and procedures at the university level.
Functional knowledge of university policies and procedures.
Familiarity with the University of Hawaii fiscal systems, including KFS and eTravel applications.

Responsibilities

Develop and execute a variety of tasks that support the day-to-day operations of the ECE3 Project.
Act as the primary liaison for all inquiries, scheduling, resources, and information related to the ECE3 Project.
Oversee the documentation and reporting processes for program results and procedures.
Streamline internal communication through optimized file structures and web platforms.
Manage project logistics to ensure adherence to scope, schedule, and budgetary constraints.
Analyze and manage budget proposals, expenditure plans, eTravel submissions, and funding requests.
Track payments from initiation to completion for efficient financial management.
Manage the development, review, and tracking of subawards, contracts, and procurement activities.
Participate in meetings/workshops at on or off campus locations and/or outside of normal business hours including evenings and weekends.
Facilitate the recruitment process for personnel.
Serve as a key liaison between various stakeholders, including academic departments, administrative units, funding agencies, and external partners.
Coordinate the design and maintenance of program websites, social media accounts, and outreach materials.
Develop compelling presentation materials tailored to diverse audiences.