Program Specialist

Veterans Health Administration • Salt Lake City, UT

4d • Onsite

About The Position

The Program Specialist is located in the Surgical Care Service at the Salt Lake City VA Medical Center in Salt Lake City, Utah. Reporting directly to the Administrative Officer of Surgical Care Service, the position provides administrative and program management support, including coordinating equipment and supply program activities and other assigned administrative programs.

The position may be filled at the GS-07 or GS-09 level. Promotion to the full performance level may be possible without further competition when regulatory, qualification, and performance requirements are met; selection at a lower grade does not guarantee promotion. The work schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m. Ad-hoc telework may be authorized; eligibility will be discussed during the interview. This is not a virtual position. Relocation and recruitment incentives, critical skills incentives, and permanent change of station are not authorized.

The position requires U.S. citizenship, a background/security investigation, and participation in the VA seasonal influenza vaccination program. Selectees must complete the required application, questionnaire, online assessment, and onboarding process. A one-year probationary period or two-year trial period may apply. The position has no inherent physical requirements essential to successful performance that could not be met with accommodation or workplace adjustment.

Requirements

• For GS-07, one year of specialized experience equivalent to at least GS-05, or qualifying education or a combination of education and experience.
• For GS-09, one year of specialized experience equivalent to at least GS-07, or qualifying education or a combination of education and experience.
• Specialized experience includes strong oral and written communication; administrative and program management knowledge; analytical ability to identify and resolve operational issues; and skill collecting, validating, analyzing, and reporting data.
• Knowledge of Surgical Care Service operations, workflows, organizational relationships, and relevant agency and facility policies, including equipment and supply management, inventory accountability, and records management.
• For GS-09 specialized experience, knowledge of equipment and supply request processes; COR Level I and Government Purchase Card requirements; and proficiency with databases, spreadsheets, and automated systems.
• Current or former Federal applicants subject to time-in-grade requirements must meet the applicable 52-week requirement by the announcement closing date: GS-05 for GS-07, or GS-07 for GS-09.
• U.S. citizenship is required.
• Male applicants born after December 31, 1959, must be registered with Selective Service.
• Selected applicants are subject to a background/security investigation and must complete online onboarding and required pre-employment identification verification.
• Participation in the seasonal influenza vaccination program is required for VA Health Care Personnel.
• Applicants relying on education for qualification must submit transcripts; qualifying education must be from an institution recognized by the U.S. Department of Education.
• Applicants using foreign education to meet qualification requirements must provide a Certificate of Foreign Equivalency with their transcript.
• A one-year probationary period or two-year trial period may be required.

Responsibilities

• Track assigned actions and suspense dates; prepare reports and correspondence; arrange meetings; and follow up to ensure actions are completed.
• Serve as an administrative liaison among Surgical Care Service leadership, specialty sections, other medical center services, affiliated institutions, and external stakeholders.
• Coordinate equipment and supply program activities for assigned Surgical Care Service specialty sections.
• Maintain equipment inventory, request, and status information to support accountability and program planning.
• Track equipment and supply requests through approval, ordering, delivery, and activation, and provide status updates to the Administrative Officer and requesting personnel.
• Serve as a Level I Contracting Officer's Representative for assigned requirements, in accordance with delegated authority and applicable policies and procedures.
• Work with section chiefs, clinical personnel, and administrative staff to identify and document equipment and supply needs.
• Review requests for completeness and accuracy and coordinate their submission through established processes.
• Review workflows and processes to identify procedural problems, delays, or inconsistencies affecting service efficiency and effectiveness.
• Perform other duties as assigned.

Benefits

• Federal employee benefits package, with benefits available to the employee and family; specific eligibility depends on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed