Program Specialist

Hive Group LLC•Springfield, VA

13d•$65,000 - $80,000•Hybrid

About The Position

Hive Group, a HUBZone-certified SDVOSB and multiple award-winning organization, delivers innovative solutions to address complex, mission-critical program challenges for the federal government. We are seeking multiple (3) Program Specialists to support the TSA Law Enforcement Officer Reimbursement Program (LEORP). This position is contingent upon contract award. The Program Specialist performs key analytical, administrative, and financial support duties to ensure monthly reimbursement requests and invoices from over 200 airport law enforcement partner agencies across the nation are processed accurately, timely, and in accordance with applicable program guidance, financial management requirements, and office procedures.

Requirements

Minimum of a Bachelor’s Degree (BS/BA) from an accredited university.
Minimum of 2 years of specialized experience directly related to financial support, invoice processing, budget/financial analysis, or program administration.
Proficient to advanced working knowledge of Microsoft Office applications, with advanced proficiency in Microsoft Excel (data entry, spreadsheets, formulas, financial tracking).
Working knowledge of federal budgeting or financial management processes, rules, and procedures.
Strong analytical, data entry, organizational, multi-tasking, and communication skills to handle high-volume invoice workloads.
Must successfully complete all TSA personnel security and suitability requirements, including the required Public Trust background investigation, before being granted access to applicable TSA systems and resources.
Must meet DHS/TSA citizenship and personnel-security requirements applicable to the systems, facilities, and information accessed in performance of the position.
Must execute a DHS Form 11000-6 Non-Disclosure Agreement (NDA) and complete mandatory annual IT Security and Privacy training.

Nice To Haves

5 years of specialized experience in subject-matter support.

Responsibilities

Verifies invoice amounts, calculations, rates, dates of service, supporting documentation, and other financial data against approved agreements, authorizations, funding documents, or program records.
Identifies discrepancies, missing information, duplicate submissions, calculation errors, or other financial issues and coordinates with program staff, submitting agencies, vendors, or other stakeholders to resolve routine matters.
Supports monitoring of funds availability, burn rates, balances, and projected reimbursement needs for assigned program areas or funding lines and prepares routine financial reports, status updates, spreadsheets, charts, and summaries for management.
Coordinate with budget, finance, accounting, procurement, program analysts, and other stakeholders to support timely and accurate processing of reimbursement-related financial actions.
Maintains financial files, invoice records, reimbursement documentation, and supporting materials in accordance with records management, audit, privacy, and information security requirements.
Reviews and validates financial data for accuracy before inclusion in reports, briefings, dashboards, data calls, or management updates.
Assists in developing or updating standard operating procedures, checklists, desk guides, templates, and internal controls related to financial processing and reimbursement activities.
Monitors financial processing timelines and alerts supervisors or senior staff to overdue actions, unresolved discrepancies, funding concerns, or recurring processing issues.
Provides technical assistance to internal and external stakeholders regarding invoice status, documentation requirements, reimbursement procedures, and financial tracking matters.
Identifies opportunities to improve financial processes, strengthen internal controls, reduce errors, and increase efficiency in reimbursement operations.