Program Specialist

Veterans Health Administration•Oklahoma City, OK

1d•Onsite

About The Position

This position is located within the Surgical Care Service Line at the Oklahoma City VA Health Care System in Oklahoma City, Oklahoma. The Program Specialist reports in a matrixed capacity to the Eye Clinic Supervisor for day-to-day operational direction and to the Chief of Ophthalmology for clinical program alignment and priority-setting. The position performs analytical, administrative, and program management functions supporting hiring and personnel actions, clinic activation and space/equipment planning, equipment acquisition and inventory management, contract administration, and oversight of the Optical Shop. The work includes serving as the Eye Clinic Contracting Officer's Representative, coordinating clinic activation projects and recruitment actions, maintaining equipment accountability, and supporting compliance, training, and communication activities. The Program Specialist also coordinates administrative and logistical operations for the Optical Shop. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Relocation and recruitment incentives and permanent change of station are not authorized.

Requirements

U.S. citizenship is required.
Applicants must complete the application, questionnaire, and required online assessment.
Selective Service registration is required for males born after December 31, 1959.
Must meet applicable time-in-grade requirements: for GS-9, 52 weeks at GS-7 for current Federal employees who held a GS grade during the past 52 weeks.
One year of specialized experience equivalent to at least GS-7, including relevant knowledge of Federal, VA, and VHA acquisition and contracting regulations; VA equipment planning and space activation; VA/VHA human resources, position management, and classification; inventory management, property accountability, and logistics; administrative data analysis and reporting; written and oral communication; and clinic scheduling systems and procedures.
Alternatively, applicants may qualify with a master's or equivalent graduate degree, two full years of progressively higher-level graduate education leading to such a degree, or a related LL.B. or J.D.
Applicants may combine qualifying education and specialized experience to meet the requirements.
Submit transcripts if education is used to qualify; qualifying education must be from an appropriately accredited institution, and foreign education requires a Certificate of Foreign Equivalency.
Selected applicants must complete background/security investigation and online onboarding requirements, provide acceptable identification, and participate in the seasonal influenza vaccination program.
Must serve a one-year probationary period or two-year trial period, as applicable.

Responsibilities

Serve as the Eye Clinic Contracting Officer's Representative, monitor contract performance and deliverables, and reconcile invoices against services rendered.
Conduct market research, obtain vendor quotes, and prepare independent government cost estimates to support acquisition strategy and pricing.
Coordinate clinic activation projects, including space design, equipment outfitting, and clinical readiness timelines.
Conduct and reconcile periodic equipment inventories, document and resolve discrepancies, and coordinate disposal of excess or obsolete equipment.
Coordinate recruitment actions, prepare recruitment justifications, and manage staff onboarding logistics.
Serve as a point of contact with Human Resources Management Service for classification actions and position description updates.
Review and update Eye Clinic Standard Operating Procedures and outgoing correspondence for policy compliance.
Oversee training tracking and represent the Eye Clinic on Medical Center committees as a liaison to leadership and support services.
Coordinate the Optical Shop's administrative and logistical operations, track inventory and reconcile costs, and coordinate procurement of fabrication supplies.
Provide contingency administrative coverage limited to the Eye Clinic using knowledge of Medical Support Assistant and Program Support Assistant scheduling systems and procedures.