Program Specialist

Veterans Health Administration•Oklahoma City, OK

12d•Onsite

About The Position

This position is located within the Surgical Care Service Line at the Oklahoma City VA Health Care System in Oklahoma City, Oklahoma. It reports in a matrixed capacity to the Eye Clinic Supervisor for day-to-day operational direction and to the Chief of Ophthalmology for clinical program alignment and priority-setting. The Program Specialist performs analytical, administrative, and program management functions supporting hiring and personnel actions, clinic activation and space/equipment planning, equipment acquisition and inventory management, contract administration, and oversight of the Optical Shop. The role also serves as the Eye Clinic’s Contracting Officer’s Representative, coordinates recruitment and onboarding, supports policy compliance and training tracking, and represents the Eye Clinic on Medical Center committees. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. This is not a virtual position. Relocation and recruitment incentives and permanent change of station are not authorized.

Requirements

U.S. citizenship.
Meet the applicable time-in-grade requirement for current Federal employees: 52 weeks at GS-7 for a GS-9 position.
One year of specialized experience equivalent to at least GS-7, including relevant experience with Federal, VA, and VHA acquisition and contracting regulations; contract administration; VA equipment planning and space activation; VA/VHA personnel actions and classification; inventory management, property accountability, and logistics; analysis and reporting; written and oral communication; and scheduling systems and procedures.
Alternatively, qualify through a related master’s or equivalent graduate degree, two full years of progressively higher-level graduate education leading to such a degree, or a related LL.B. or J.D.; an equivalent combination of education and experience may also qualify.
Complete the application, questionnaire, and required online assessment.
Register for Selective Service if applicable to male applicants born after December 31, 1959.
Complete required background/security investigation and onboarding requirements.
Participate in the seasonal influenza vaccination program as a VA Health Care Personnel employee.
Serve the required one-year probationary period or two-year trial period, as applicable.

Responsibilities

Serve as the Eye Clinic Contracting Officer’s Representative, monitor contract performance and deliverables, and reconcile invoices against services rendered.
Conduct market research, obtain vendor quotes, and prepare independent government cost estimates to support acquisition strategy and pricing.
Coordinate clinic activation projects, including space design, equipment outfitting, and clinical readiness timelines.
Conduct and reconcile periodic equipment inventories, document and resolve discrepancies, and coordinate disposal of excess or obsolete equipment.
Coordinate recruitment actions, prepare recruitment justifications, and manage staff onboarding logistics.
Liaise with Human Resources Management Service on classification actions and position description updates.
Review and update Eye Clinic Standard Operating Procedures and outgoing correspondence for policy compliance.
Oversee training tracking and represent the Eye Clinic on Medical Center committees as a liaison to leadership and support services.
Coordinate Optical Shop administrative and logistical operations, track inventory and reconcile costs, and coordinate procurement of fabrication supplies.
Provide contingency administrative coverage limited to the Eye Clinic using Medical Support Assistant and Program Support Assistant scheduling systems and procedures.