Program Specialist

SSFM • Honolulu, HI

5d

About The Position

SSFM is seeking Program Specialists to provide administrative, technical, and project coordination support for a variety of programs and projects. The role may be filled at the Program Specialist I or II level based on qualifications, experience, and demonstrated capabilities. Program Specialists may support planning initiatives, infrastructure projects, environmental programs, grant-funded efforts, or operational initiatives, helping teams deliver successful outcomes. Successful candidates are organized, detail-oriented professionals who thrive in collaborative environments and enjoy helping teams achieve results.

Requirements

• Exceptional written and verbal communication skills.
• Strong attention to detail and commitment to quality.
• Ability to manage competing priorities and deadlines.
• Proactive problem-solving and critical thinking abilities.
• Confidence working with diverse teams and stakeholders.
• Desire to continuously learn, improve, and contribute.

Nice To Haves

• Program or project coordination experience.
• Technical writing, editing, and document preparation experience.
• Grant administration or grant management experience.
• Experience with public sector, community planning, or infrastructure projects.
• Experience with environmental permitting or regulatory compliance.
• Experience in architecture, engineering, planning, or consulting environments.
• Data tracking, reporting, and process improvement experience.
• Stakeholder engagement and client coordination experience.

Responsibilities

• Coordinate project and program activities, schedules, and deliverables.
• Support project managers, planners, engineers, and technical teams.
• Prepare reports, correspondence, presentations, and other professional documents.
• Track budgets, contracts, grants, permits, invoices, and project records.
• Coordinate meetings, agendas, action items, and follow-up activities.
• Collect, analyze, and organize information to support decision-making.
• Maintain project documentation and ensure quality control of deliverables.
• Assist with grant administration, compliance reporting, and funding documentation.
• Support procurement, onboarding, travel coordination, and project logistics.
• Build collaborative relationships with clients, agencies, partners, and internal teams.
• Identify opportunities to improve processes, workflows, and operational efficiency.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed