Program Specialist (Outreach & Volunteer Program Specialist, 0078567T)

University of Hawaii•Honolulu, HI

3d•Onsite

About The Position

This position leads the strategic planning, implementation, and adaptive management of ANRPO’s outreach and volunteer program. It targets diverse audiences including the general public, military community, neighboring communities, and educational institutions. The role involves coordinating with various stakeholders on program projects and initiatives. A key aspect is managing and directing ANRPO’s volunteer program, including policy updates, administrative requirements, trip planning, volunteer scheduling, and supervision. The position also directs ANRPO’s outreach program, developing and publishing materials such as presentations, posters, exhibits, pamphlets, articles, and social media content. Additionally, it directs the internship program, covering publicity, candidate evaluation, hiring, orientation, training, and coordination with field teams. The role also involves coordinating work experience opportunities with other conservation programs. Logistics for outreach and volunteer programs, including scheduling, communications, gear inventory, purchasing, grant-writing, and vehicle maintenance, are overseen. Staff training on leading volunteer and outreach events is provided, along with oversight and mentorship for field teams and temporary staff. Data management and analysis for program effectiveness and accuracy are crucial. The position ensures the quality and timeliness of programmatic deliverables, including reports and presentations. Interagency collaboration and coordination with the Army PAO office are essential for informing and implementing shared conservation strategies. Safety practices and standard operating procedures related to outreach and volunteer activities are reviewed, revised, and enforced. The role also supports general ANRPO field operations, including rare taxa management, invasive threat management, and field team projects, and may involve operations in UXO-affected areas and support for helicopter missions.

Requirements

Possession of a baccalaureate degree in Biological Science, Natural Resource Management, Environmental Science, or related field, or Social Science with basic or related biology courses, and three (3) years of progressively responsible professional experience with natural resource management of biological resources, including two (2) years of experience in environmental education, public outreach or volunteer coordination; or any equivalent combination of education and/or professional work experience.
Considerable working knowledge of principles, practices and techniques in the areas of natural resource management of biological resources in island ecosystems, public outreach, environmental education, and volunteer management.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with the Endangered Species Act and environmental laws.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer, apply word processing software, and proficiency including but not limited to: Microsoft Word, Excel, Access, and PowerPoint or other presentation software; software for statistical analysis and graphing; and ArcGIS or other geospatial database software.
Strong verbal and written communication, organizational, and project management skills.
Demonstrated ability to manage volunteers, including motivating, engaging, providing guidance and clear direction, supervising, and managing safety for volunteers, while ensuring program goals are met.
Demonstrated ability to initiate, plan, coordinate, and implement environmental education projects.
Basic proficiency using design software, such as Adobe Acrobat, Adobe InDesign or similar.
Basic proficiency in producing outreach materials, including but not limited to presentations, posters, signs, publications, articles, and other media.
Knowledge of native ecosystems and rare, endangered, common, and invasive plants and animals in Hawai‘i, including identification, biology, natural history, threats, and management strategies.
Knowledge of trial and experimental design principles.
Established proficiency in terrain navigation utilizing maps, compasses, and GPS.
Required to complete a Department of Defense (DoD) security check for employment as an Army contractor, including a government security investigation and eligibility verification for access to unclassified information.
Must possess Certification in First Aid/CPR or be able to obtain the certificate within three (3) months of hire through provided training.
Must be able to complete helicopter safety courses within six (6) months from date of hire.
Must be able to obtain and maintain State of Hawai‘i Certification for Application of Restricted Use Pesticides within six (6) months from date of hire and maintain throughout duration of employment.
Must complete the online Hazard Communication training immediately after hire or no later than the employee's initial exposure to hazardous chemicals.
Must complete Unexploded Ordnance (UXO) Training within six (6) months from date of hire and maintain throughout duration of employment.
Requires a valid U.S. driver’s license and the ability to drive a four-wheel-drive vehicle in various conditions.
Ability to hike up to six (6) miles per day with a 35-pound backpack, camp in rugged terrain and in remote areas for up to four (4) days at a time, and conduct work under strenuous outdoor conditions (e.g., mud, extreme weather, steep terrain).
Required to comply with all applicable RCUH, University of Hawai‘i, and business entity policies, procedures, and training as a condition of employment.

Nice To Haves

Education and experience in programs managing rare and endangered species and ecosystems on Army lands in Hawai‘i.
Knowledge of Department of the Army natural resources programs in general and the policies and organizational contexts within which they are managed, especially safety and logistical requirements necessary to plan field operations around Army training schedules.
Familiarity with integrative techniques used to inventory, assess, and monitor natural resource assets, environmental impacts and their interrelationships.
Familiarity with biological database application and maintenance.
Experience working with military groups on environmental education, outreach, and volunteer projects.
Familiarity with grant writing.
Experience in public speaking and presentation.
Expertise using graphic design software, such as Adobe InDesign and Photoshop, or similar.
Strong proficiency with ESRI data and presentation software, including but not limited to StoryMap, Survey123, FieldMap, etc.
Expertise in creating professional quality outreach materials, including physical materials (signs, posters, pamphlets, displays), publications (articles, online publications), and/or digital materials (websites, social media posts, etc).

Responsibilities

Leads the strategic planning, implementation, and adaptive management of ANRPO’s outreach and volunteer program.
Coordinates with program managers, coordinators, field supervisors, and biologists on outreach and volunteer program projects, initiatives, management plans, actions, and projects.
Manages, directs, and implements ANRPO’s volunteer program, including policy updates and administrative requirements.
Schedules, publicizes, and implements volunteer field days and coordinates potential volunteer activities.
Directs, supervises, and assigns work to volunteers and transports them to field sites.
Manages, directs, and implements ANRPO’s outreach program, providing appropriate information to groups in accordance with Army Public Affairs Office (PAO) guidelines.
Develops and publishes outreach materials, including presentations, posters, exhibits, signage, pamphlets, articles, and social media.
Manages the design, production, editing and distribution of the Directorate of Public Works (DPW) Ecosystem Management Bulletin.
Directs ANRPO’s internship program, including publicity, candidate evaluation, hiring, orientation, training, and coordination with field teams.
Coordinates work experience opportunities with other conservation programs.
Oversees outreach and volunteer program logistics, including scheduling, communications, gear and supply inventory, purchasing, grant-writing, facilities and vehicle maintenance.
Oversees and conducts staff training on leading and running volunteer and outreach events.
Provides oversight, mentorship, and technical support for field teams, technicians, and temporary staff.
Manages and analyzes volunteer and outreach program data to monitor program effectiveness and identify areas for improvement.
Ensures the accuracy, quality, and timeliness of programmatic deliverables, including internal and external reports and presentations.
Manages workflows to meet deadlines and stakeholder expectations.
Engages in interagency collaboration and coordination, collaborates with the Army PAO office, and participates in cooperative working groups and meetings.
Reviews, revises, and enforces safety practices and standard operating procedures in relation to outreach and volunteer activities.
Supports general ANRPO field operations, including rare taxa management, invasive threat management, and field team projects.
Conducts operations in UXO-affected areas, supports helicopter missions, and may perform other high-risk tasks while ensuring safety and regulatory compliance.
Performs other duties as assigned.