Program Specialist

Veterans Health Administration • Atlanta, GA

7d • Onsite

About The Position

The Program Specialist Business Manager serves as a key administrative leader within the Health Administration Service (HAS) at the Atlanta VA HealthCare System. The role functions as the service line's expert in business operations, resource management, and organizational effectiveness. This role also manages administrative staff, develops policies and procedures, and leads strategic planning initiatives.

Requirements

• Must be a U.S. Citizen to apply for this job.
• Must complete all required steps in the process, including an online assessment.
• Tentatively selected applicants for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
• Selective Service Registration is required for males born after 12/31/1959.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Acceptable forms of identification will be required to complete pre-employment requirements.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Must serve a 1-year probationary period or 2-year trial period.
• Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9.
• One year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Manage and coordinate all administrative aspects of a Service/Department. Gather data analyzes budget needs for a service. Plan and maintain a system of internal controls which assures that the fiscal management is maintained in accordance with accepted accounting practices, participate in the manpower utilization program assuring recruitment and retention within the approved ceilings.
• At least 2 years providing Operational Support drafting administrative rules, guidance, and reports that directly support agency programs, staffing, and financial management.
• At least 1 year of experience identifying bottlenecks in workflow or administrative systems and proposing, planning, and implementing improvements.

Nice To Haves

• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Responsibilities

• Identify budget needs, develop budget proposals, and negotiate funding levels.
• Forecast, plan, allocate, and monitor financial resources across HAS departments.
• Analyze actual vs. planned expenditures and recommend adjustments.
• Oversee reimbursable agreements and ensure funds are collected properly.
• Conduct cost-benefit and economic analyses to support decision-making.
• Serve as Contract Officer Representative (COR) for complex contracts.
• Assist with solicitation development, participate on Technical Evaluation Panels (TEP).
• Monitor contractor performance and ensure compliance with contract terms.
• Lead department procurement actions and guide staff in acquisition processes.
• Oversee staffing policies, utilization plans, and workforce alignment.
• Support HR processes for staff working within HAS service lines.
• Oversee development of SOPs, administrative policies, and regulatory compliance.
• Promote VA core values and ensure positive interactions with staff and Veterans.
• Maintain strong relationships with internal and external partners (clinicians, academic affiliates, community organizations).

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree