Program Specialist

IEEE•Piscataway, NJ

13h•Onsite

About The Position

This position exists to analyze, develop, and implement committee & operation activities in support of the industry outreach activities of the IEEE Industry Applications Society (IAS). The overall purpose of this position is to develop and execute efforts that advance IAS' global reach, impact, and influence by maximizing the effectiveness of the Society's engagement with industry, government groups, universities, and more. The primary function of the IAS Program Specialist is to implement the IAS's operations, programs, and volunteer efforts, including event planning and administration, marketing, reporting, compliance, and administrative duties related to this area. This individual will work with minimal supervision and will be expected to become knowledgeable of all aspects of the IAS businesses that relate to this area, and to apply that knowledge in the successful support of operations, programs, and volunteer efforts. At the direction of their supervisor, additional duties and special projects might be added to support other IAS functions over time. This person will have limited signing authority for expenditures for up to $1,000.

Requirements

Bachelor's degree or equivalent experience
2-4 years Project management, ability to manage multiple projects at the same time
Interpersonal skills are required; contact via email, phone, and in-person with volunteers, members, prospective members, consultants, staff, vendors and others is constant and essential to the smooth running of programs that are supported.
Must be comfortable addressing groups of varying sizes.
Proactive in solving daily problems as well as resolving unexpected situations.
Ability to gather, organize and report information coherently.
Ability to identify and address changing needs and requirements and provide results and support as necessary.
Strong familiarity with computer applications such as Microsoft Office, Google applications, SmartSheets, and others.
Demonstrated time management and priority setting skills
Excellent organizational skills
Friendly and service-oriented
Highly thorough and dependable
Performs work independently with minimal supervision

Responsibilities

Provides administrative assistance to the Education volunteers on webinars, online tutorials and live courses.
Provides administrative assistance on creating registration for education offerings.
Work with IAS Marketing Manager on promoting education offerings to IAS membership through the IAS newsletter and social media.
Work with IAS volunteers and speakers on a practice session before the education offering.
Attend the live education offering, handle any administrative issues, record the webinar, upload the webinar to the IAS Resource Center.
Work with IEEE Education Activities on providing certificates and/or PDHs.
Work on payment for tutorial and course speakers.
Work with IAS Chapter Dept Chair on creating new chapters and supporting existing chapters.
Work with IAS Society Administrator on transfer money to the chapters for chapter events, giveaways, travel programs, etc.
Work with IAS Marketing Manager on promoting membership to existing members, lapsed members and new members through campaigns, special events at conferences and IEEE Marketing.
Provide administrative assistance to the IAS Affinity Groups (WIE, YP, Life, Consultants).
Work with IAS Marketing Manager on promoting AGs and their programs.
Work with Society Administrator on paying invoices related to AGs. This includes transfer money to conferences, chapters and other events.