Program Specialist III

Texas A&M University System • College Station, TX

4d

About The Position

Purpose: The Program Specialist III will work with the Director of Distance learning to manage operations of the Petroleum Engineering online graduate and continuing education programs.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three (3) years of related experience.

Responsibilities

• Distance Learning: Coordinate distance learning applications, answer application questions/emails, respond to all distance learning email inquiries, schedule PhD application interviews, and follow up on incomplete applications.
• Prepares applications for review by the director.
• Advise current distance learning students, audit students' records, and advise on degree plans, graduation and defense forms, and other academic issues, including billing questions, drops/adds and withdrawal requests, registration, and degree plan blocks.
• Educates distance learning students on the requirements for degree completion, including the registration processes in HOWDY, degree plan and petition submission (DPSS), and form submission (ARCS).
• Monitor and assist in maintaining the DL listserv/database and compile statistical data for the distance learning program.
• Prepare and update PowerPoint presentations for student orientations.
• Assist with distance learning program assessment, including HelioCampus and College of Engineering reports.
• Supports Graduate Programs Office duties and objectives as needed, to include the annual Student Paper Contest and other duties as assigned.
• Maintain the director's calendar, scheduling meetings, interviews, and conferences.
• Compose and edit correspondence and letters.
• Monitor action items and initiate follow-ups to ensure timely responses to meet all deadlines.
• Continuing Education Work with TEES EDGE to monitor course/certificate offerings, track, and maintain a database of registered students, monitor their progress, and send reminders for completion and deadlines.
• Check all certificates awarded for accuracy and record the file.
• Work with faculty to create new courses, assist with implementing course material into Canvas, and review material for ADA compliance.
• In conjunction with TEES EDGE, facilitate all faculty short course offerings with external partners, including contract negotiation/completion, course registration, delivery, and all meeting logistics as needed.
• Maintain records/data for both certificate programs and short courses.
• Recruiting (20% travel) Travel to multiple conferences yearly to promote the online graduate degree programs and recruit prospective students.
• Prepare and ship the recruiting booth, coordinate booth set-up at each event, and ship recruiting material.
• Update PowerPoint presentations for recruiting as needed.

Benefits

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance Educational Assistance Programs | Texas A&M University Engineering
• Wellness program release time offered to employees to promote work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level