Program Specialist 5

Olympic College•Bremerton, WA

8d•Onsite

About The Position

The Program Specialist 5 directs and advises leadership and other administrators on activities involved in providing programs at PSNS, Manufacturing and Trades. The Program Specialist 5 PSNS/Manufacturing and Trades achieves Instruction’s goals and objectives by providing, obtaining, and/or coordinating PSNS/Manufacturing and Trades activities. Including monitoring and maintaining contracts that grant Olympic College access and use of PSNS faculties.

Requirements

High school diploma or equivalent
Three years of program oversight and/or management experience
Intermediate Microsoft Excel proficiency

Nice To Haves

Bookkeeping Experience
Five years of program oversight and/or management.
Experience managing large and complex contracts and partnerships.
Experience working in a higher-educational institution.

Responsibilities

Develop and manage quarterly class schedules across divisions, including coordination with faculty, PSNS, and the Dean.
Enter and maintain accurate course data in ctcLink and ensure proper class assignments.
Review draft schedules to identify and resolve conflicts in room, time, and instructor assignments.
Provide daily front-line support to students, assisting with logins, scheduling, forms, and general inquiries.
Maintain consistent office coverage and ensure accessibility for students and faculty.
Serve as a liaison connecting students to campus services including Advising, IT, Financial Aid, and the Test Center.
Coordinate daily administrative operations for Manufacturing & Trades.
Prepare reports on enrollment, scheduling trends, and program data to support decision-making by the Dean.
Compile and analyze data from ctcLink to generate operational and strategic reports.
Support recruitment processes including job descriptions, interview coordination, and hiring documentation.
Coordinate onboarding requirements for faculty and trade instructors (credentials, system access, compliance forms).
Assist with faculty contract review, corrections, and submission to ensure timely payment.
Coordinate purchasing processes including inventory tracking, vendor coordination, and compliance with small business requirements.
Coordinate with ABO and IT to ensure procurement aligns with institutional and federal guidelines.
Maintain student cohorts and monitor progress toward certificates and degree completion.
Submit accurate and timely completion lists to evaluators for certificates and graduation.

Benefits

Medical/vision
dental
long-term disability
life insurance
accidental dismemberment
Flexible Spending Arrangement
Dependent Care Assistance Program
Wellness Programs
Department of Retirement Systems Plan 2 or Plan 3
Deferred Compensation Program (DRS) retirement savings plan
TIAA supplemental retirement savings plan
Aflac
11 paid holidays
leave – vacation/sick/personal holiday/personal leave
auto/home insurance
space available tuition waiver
Employee Assistance Program (EAP)
fitness center
reduced rate and priority consideration on-site child care on a space available.