Program Secretary

Hamilton Health Sciences•Hamilton, ON

1d•Onsite

About The Position

Reporting to the Manager, Projects & Office Operations and Clerical Supervisor, HRLMP, the Program Secretary will provide administrative and secretarial support to an assigned number of Laboratory Managers within the Hamilton Regional Laboratory Medicine Program (HRLMP) Portfolio. The Program Secretary will need to develop and maintain positive working relationships with all members of the teams, including manager, lab staff, clinical partners and professional staff.

Requirements

Graduate of Community College Business Secretarial Program or equivalent
Minimum of 2 years of recent experience
Proficient keyboarding skills (60 wpm)
Demonstrated proficient computer skills in word processing, spreadsheets and database systems including MS Office, Windows, EPIC, Sharepoint, Taleo, Kronos
Demonstrated ability to create and maintain various databases and generate reports from these databases
Proven calendar management, experience developing agenda and taking minutes
Proven skills for human resources support to post, organize interviews and onboard staff
Mathematical skills related to payroll, budget and statistical documents
Demonstrated excellence in effective communication and interpersonal skills within a professional and team environment
Demonstrated ability to work on own initiative, organize and establish priorities
Demonstrated ability to meet project and task deadlines, excellent organizational skills and effective problem solving abilities, work with minimal supervision
Demonstrated ability to develop administrative systems that create efficient work flow
Demonstrated ability to appreciate confidential nature of position
Commitment to Hamilton Health Sciences vision and continuous quality improvement; patient-centered care; strong customer service focus
Ability to deal with various hospital departments effectively and collaboratively