Program Safety and Systems Coordinator

GDG on Campus | University of Sydney•Takoma Park, MD

10h•A$72•Onsite

About The Position

This is a casual opportunity for an experienced Program Safety and Systems Coordinator to provide practical WHS review and systems support across CSMS (Contractor Safety Management System). The role is based in the G12 Services building and offers HEO5 Step 5 pay of $71.54 per hour plus superannuation. The position provides operational WHS review and systems support to the Compliance and Assurance Manager across UI’s infrastructure and operational activities. It creates day-to-day redundancy for core contractor safety processes by reviewing contractor WHS documentation and the WHS component of permit-to-work applications, administering the Contractor Safety Management System (CSMS), coordinating workflows, and maintaining reliable records and reporting.

Requirements

Certificate IV in Work Health and Safety, or a higher relevant WHS qualification.
Demonstrated practical experience reviewing contractor WHS documentation and/or permit-to-work applications in construction, property, facilities, contractor management, or a comparable operational environment.
Working knowledge of WHS duties, risk management principles, practical controls, contractor safety documentation, and permit-to-work processes.
Demonstrated ability to assess WHS information against documented requirements, identify gaps or ineffective controls, provide clear review comments, and maintain accurate records.
Strong digital literacy and confidence learning workflow, document management, and reporting systems.
Clear written and verbal communication, sound judgement, and the confidence to seek clarification or escalate matters.
Ability to manage competing priorities, follow through on actions, and work constructively with a wide range of stakeholders.
Valid work rights for Australia.

Nice To Haves

Two or more years of relevant WHS, contractor management, construction safety, or permit-to-work experience.
Experience with electronic contractor management, permit-to-work, workflow, or assurance systems.
Exposure to construction projects, facilities maintenance, occupied sites, or other high-risk operational environments.
Experience preparing basic reports, dashboards, or data summaries using Microsoft 365 tools.
Current construction induction card (White Card) or willingness to obtain one before undertaking site-based duties.

Responsibilities

CSMS administration and user support, including onboarding, user access, permissions, and profile maintenance.
Maintaining accurate contractor, project, company, and worker records, including monitoring missing or expired information and coordinating follow-up.
Responding to routine CSMS enquiries and providing practical guidance on system use, escalating issues where required.
Assisting with system housekeeping, standard templates, user guidance, registers, and audit trails.
Identifying recurring administrative issues or process bottlenecks and recommending improvements.
Permit-to-work workflow coordination, including monitoring permit dashboards and queues.
Reviewing the WHS component of permit applications against applicable WHS requirements and procedures.
Assessing whether submitted controls adequately address identified hazards and proposed work.
Issuing clear review comments, requesting additional information or revisions, and maintaining a record of submissions and outcomes.
Completing assigned WHS review stages in CSMS for routine matters within documented competence and authority.
Coordinating permit workflows with contractors, project teams, RUS, and subject matter experts.
Escalating complex, novel, high-risk, or disputed matters.
Supporting permit close-out by checking for required completion evidence.
Reviewing contractor WHS documentation against applicable WHS requirements and approved review criteria.
Assessing whether submissions are site and scope specific, internally consistent, and supported by suitable hazard identification and practical controls.
Providing review comments, requesting revision, and recording or recommending review outcomes.
Assisting with tracking corrective actions, contractor responses, document revisions, and assurance evidence.
Supporting the preparation of routine correspondence, review summaries, meeting information, and status updates.
Helping maintain approved document sets, review records, and evidence.
Preparing routine reports on permit volumes, status, turnaround, outstanding actions, and recurring submission issues.
Checking data quality, reconciling registers, and assisting with periodic assurance sampling and trend analysis.
Supporting updates to procedures, checklists, guidance material, and training resources.
Participating in team meetings, system testing, and improvement activities relevant to CSMS, permit management, and contractor assurance.