Program Project Specialist II

Arizona Department of Administration • Phoenix, AZ

16h • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an administrative-level assistant to fill the Program Project Specialist position. This position performs complex, specialized, administrative work in providing available requested Department records to the general public pursuant to federal, state, and departmental rules and regulations. Review written requests and a wide variety of records, and collect, organize, compile, and maintain hard copies and electronic files. This position is expected to communicate with both internal and external customers regarding the details and needs related to the documents requested, including consulting and conferring with internal personnel and managers. In addition, may be included in the interactive process of improving upon existing and/or implementing new policies and/or procedures related to Public Records Requests as the needs of the Department require.

Requirements

• State and Federal Laws and regulations
• Departmental policies and procedures
• Arizona Correction Information System (ACIS)
• Computers using various software (Google Workspace and Microsoft Office)
• Proper spelling, grammar, vocabulary, and math
• Principles and practices of administration and management
• Effective verbal and written communications
• Establishing workload priorities
• Computers and associated software
• Related peripheral equipment and various software programs
• Working on multiple tasks and assignments simultaneously and providing a high level of customer service
• Detail and time management
• Research and analysis
• Critical reading
• Analyzing data
• Lift/cary approximately 40 lbs.
• Push/pull approximately 40 lbs.
• Walk/run approximately .7 miles
• Understand, explain, and apply State and Federal Laws
• Utilize computers
• Work independently
• Work on various urgent requests at the same time
• Compose varied correspondence in accordance with relevant policy and procedures
• Plan, analyze, and coordinate activities
• Work in a fast-paced, pressured environment to meet deadlines with short notice
• Exercise judgment regarding policies and procedures with confidentiality
• Interpret policy and procedures for the public and certain criminal justice agencies
• Utilize critical and analytical thinking in reviewing and redacting department records
• Interpret and apply applicable laws, codes, regulations, and department policies to redact and release records and maintain confidential information
• Develop and maintain effective working relationships with stakeholders
• Possess and retain a current, valid class-appropriate driver’s license
• Complete all required training
• Successfully pass all necessary driver’s license record checks
• Maintain acceptable driving records
• Take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Paralegal Degree and/or Certificate
• Experience performing administrative work in a criminal justice or law office environment

Responsibilities

• Reviews and redacts records for public release in accordance with applicable laws and Departmental guidelines
• Analyzes each request to ensure appropriate information is provided
• Receives, tracks, and responds to public records requests in accordance with Federal and State laws and Departmental policies and procedures
• Conducts research, analyzes documents and requests, compiles documents and composes professional correspondence and letters
• Attends meetings and training classes
• Prepares various reports and reconciles cash payments for document preparation and copies
• Special projects as assigned, including supporting response efforts for requests for production or documents, subpoenas, and court orders
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed