Cte, Program Project Specialist I

Arizona Department of Administration • Phoenix, AZ

1d • Hybrid

About The Position

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents. This position performs specialized work in creating and managing databases and reports related to Career Technical Student Organizations (CTSOs) and various CTE programs that support the CTSO. Occasional in-state and rare out-of-state travel is required. The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Requirements

• Administrative experience
• A valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date
• Knowledge in Letter and memo composition
• Knowledge in Common mathematical calculations utilized in spreadsheets/data analysis
• Knowledge in English grammar and punctuation
• Understanding of contract and other agreements
• Written communication skills for a business environment
• Web-based communication skills
• Oral business communication skills
• Organizing, implementing, and coordinating multiple activities at the same time
• Note taking and interpretation of notes
• Proofreading
• Word processing, data management, and document preparation (graphics, publishing, and presentation programs)
• Strong mathematical and data analysis abilities with a high attention to detail
• Positive work environment skills
• Extensive knowledge of Microsoft Office programs (Excel, Outlook, Word, & PowerPoint)
• Ability to establish and maintain effective working relationships
• Ability to plan coordinate, analyze and establish priorities
• Ability to develop effective operating procedures
• Ability to organize, implement and coordinate multiple projects simultaneously
• Ability to analyze data within associated reports
• Ability to follow supervisory instructions
• Ability to work independently
• Detail oriented work
• Ability to work in a team and contribute to the outcomes

Nice To Haves

• Knowledge of Career and Technical Education rules, regulations, operating and monitoring procedures.

Responsibilities

• Compile programmatic data reports to meet requested needs of the CTSO State Advisor and/or CTE unit
• Maintain website to ensure the CTSO web page is updated and posted in a timely manner
• Update and maintain conferences flyers and guideline materials
• Perform administrative duties that support the CTSO State Advisor; CTSO activities inclusive of, but not limited to phone management, email, and schedule assistance, maintaining records, generating reports, etc.
• Assist the planning and coordination of meetings and conferences, including, travel policies and procedures, printing policies and procedures
• Develop, implement, and manage a procedure for identifying need, ordering, disseminating, storing, and keeping constant inventory of supplies for the CTSO
• Conduct necessary research to answer investigative inquiries to internal and external customers
• Develop procedures as directed and/or needed for the CTSO in cooperation with CTE unit Deputy Associate Superintendent (DAS), Supervisor, and the CTSO State Advisor
• Provide project management support in travel, procurement, federal and state reporting, database management, and research for various programs in education and the CTSO
• Coordinate long range planning efforts for training, events, and sessions for the various CTE programs in education and the CTSO State Advisor.
• Prepare materials, maintain database, and distribute PD certificates for all CTSO trainings
• Provide support and documentation to ensure CTE programs are approved to have a CTSO

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans
• Participation in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed