Program/Project Manager III, Operations Initiatives

Capital Metropolitan Transportation Authority•Austin, TX

8d•Hybrid

About The Position

The Program/Project Manager III, Operations Initiatives reports directly to the Chief Operations Officer and Executive Vice President and is responsible for the management of complex projects, programs, and initiatives in support of CapMetro’s Operations capital improvement plan, operational expenditure plan, and strategic objectives. This role requires an experienced and proactive individual with a proven record of successfully leading cross-functional project teams and the ability to drive strategic organizational outcomes through effective project management.

Requirements

Bachelor’s degree in project management, information technology, public administration, or related subject area. Additional related experience may substitute for a degree on a year-for-year basis up to four years.
Six (6) years of experience leading cross-functional projects and/or programs from initiation through completion, including responsibility for planning, budgeting, procurement, resource management, and reporting, demonstrated success leading the implementation of complex projects, programs, and portfolios.
Proficient experience using Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, Visio, and SharePoint.
Experience using Planview to develop a project schedule, assign resources to tasks, track progress, and analyze workloads is preferred.
Familiarity with transit industry, public sector, or technology and construction projects preferred.
Knowledge of project management practices for managing cost, schedule, and performance.
Ability to demonstrate a proactive, collaborative approach with team members, consultants, vendors, and contractors.
Ability to understand, develop, and manage project technical details and find solutions.
Effective communication and ability to identify and communicate risks.
Self-motivated and focused on opportunities to continuously improve skills and processes. Ability to work in a team environment in a matrix organization, partnering well with other employees, management, stakeholders, users, business personnel, vendors, service providers, and contractors.
Motivated to undertake project management duties and tasks as assigned.
Ability to be a positive and constructive contributor in a team-based environment.
Excellent attention to detail.

Nice To Haves

Master’s degree may substitute for two years of work experience preferred.
Project Management Professional (PMP) certification from the Institute (PMI) preferred.

Responsibilities

For assigned projects and programs, develop, manage, and maintain the critical project management deliverables, including scopes, schedules, budgets, resource plans, risk analysis, quality assurance, lessons learned, and status reports. Coordinate cross-functional activities to achieve project outcomes.
For assigned programs, develop, manage, and maintain the critical program management deliverables and provide technical and innovative insight to help ensure each project is completed with the proper balance of quality, cost, and schedule. Align, integrate, and control program components and resources to ensure program goals are met, benefits are delivered optimally, and risks are effectively managed.
Track progress and provide status updates to appropriate leadership. Collaborate with the project owner to ensure project expectations are proactively communicated. Responsible for reporting on project status, milestones, and risk as well as scope, schedule, and budget.
Develop and assist in the procurement process, which may include assisting in the creation of statements of work, independent cost estimates, fair and reasonable determinations, Board agenda items, executive memos, and other documents.
Collaborate with CapMetro business and technical team leadership to ensure that solutions stay within scope, cost and schedule, and that risks are properly documented, managed, and mitigated.
Adhere to CapMetro project and program standards and provide technical leadership to project management staff and teams.
Adhere to budget and cost forecasting requirements for projects. Collaborate with other departments in the continuous improvement of project budgeting and forecasting.
Conduct field work and field visits as required for project execution and effectively understand the specific operation of all elements involved.
Manage project planning specific documentation and then properly processed internally with various departments that require updates.
Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.
Perform other duties as required and/or assigned.